Accounts Assistant - Payables

Role Overview\n\nWe are recruiting for an Accounts Assistant – Payables to support the finance department in managing the company's payment obligations and maintaining accurate financial records. The successful candidate will play a key role in ensuring timely vendor payments, statutory compliance, proper documentation, and adherence to internal controls. This position requires a detail-oriented and organized professional capable of maintaining high levels of accuracy while working collaboratively across departments.\n\n### Key Responsibilities\n\n\n* Process vendor invoices in Zoho, verify approvals, and ensure timely payments.\n* Prepare and process cheque and TT payments.\n* Ensure all invoices are accurately posted and aligned with iTax reports.\n\n\n* Reconcile vendor statements with internal records and resolve discrepancies.\n* Communicate with vendors regarding invoice or payment queries.\n* Ensure vendor statements are received monthly and ledger balances tally.\n\n\n* Maintain organized digital and physical filing systems for invoices, receipts, and payment records.\n* Ensure complete documentation for audit compliance.\n* Accurately post and categorize expenses in the accounting system (Zoho).\n\n\n* Record petty cash transactions and perform monthly reconciliations.\n* Ensure proper supporting documentation for all petty cash disbursements.\n\n\n* Assist in remittance of statutory deductions including PAYE, NSSF, SHA, AHL, and NITA.\n* Prepare, reconcile, and submit withholding tax for suppliers under the guidance of the Chief Accountant.\n\n\n* Support the Chief Accountant in project costing activities.\n* Ensure expenses are properly allocated per project and prepare monthly reports.\n\n\n* Maintain internal controls to prevent fraud, errors, and misappropriation of funds.\n* Ensure compliance with company policies, accounting standards, and Kenyan regulatory requirements.\n\n\n* Identify opportunities to improve accounts payable processes and efficiency.\n* Support automation initiatives and enhancements within the accounting system.\n\n\n* Work closely with finance, procurement, operations, and other stakeholders to streamline procurement-to-payment processes.\n* Perform general office duties including data entry, filing, and report preparation.\n* Carry out any other duties assigned by management from time to time.\n\n### Candidate Profile\n\n\n* Bachelors degree in Finance, Accounting, Economics, or related field.\n* CPA qualification is an added advantage.\n\n\n* 1 – 3 years experience in Finance or Accounting.\n* Experience using accounting software (Zoho preferred).\n* Understanding of Kenyan tax and statutory requirements is desirable.\n\n### How to Apply\n\nInterested and qualified? Go to to apply.