We are recruiting for an Accounts Assistant – Payables to support the finance department in managing the company's payment obligations and maintaining accurate financial records. The successful candidate will play a key role in ensuring timely vendor payments, statutory compliance, proper documentation, and adherence to internal controls. This position requires a detail-oriented and organized professional capable of maintaining high levels of accuracy while working collaboratively across departments.
Key Responsibilities
Invoice & Payment Processing
Process vendor invoices in Zoho, verify approvals, and ensure timely payments.
Prepare and process cheque and TT payments.
Ensure all invoices are accurately posted and aligned with iTax reports.
Vendor Reconciliation
Reconcile vendor statements with internal records and resolve discrepancies.
Communicate with vendors regarding invoice or payment queries.
Ensure vendor statements are received monthly and ledger balances tally.
Document Management & Record Keeping
Maintain organized digital and physical filing systems for invoices, receipts, and payment records.
Ensure complete documentation for audit compliance.
Accurately post and categorize expenses in the accounting system (Zoho).
Petty Cash Management
Record petty cash transactions and perform monthly reconciliations.
Ensure proper supporting documentation for all petty cash disbursements.
Statutory & Tax Compliance
Assist in remittance of statutory deductions including PAYE, NSSF, SHA, AHL, and NITA.
Prepare, reconcile, and submit withholding tax for suppliers under the guidance of the Chief Accountant.
Project Costing & Reporting
Support the Chief Accountant in project costing activities.
Ensure expenses are properly allocated per project and prepare monthly reports.
Internal Controls & Risk Management
Maintain internal controls to prevent fraud, errors, and misappropriation of funds.
Ensure compliance with company policies, accounting standards, and Kenyan regulatory requirements.
Systems & Process Improvement
Identify opportunities to improve accounts payable processes and efficiency.
Support automation initiatives and enhancements within the accounting system.
Collaboration & Administrative Support
Work closely with finance, procurement, operations, and other stakeholders to streamline procurement-to-payment processes.
Perform general office duties including data entry, filing, and report preparation.
Carry out any other duties assigned by management from time to time.
Candidate Profile
Education & Credentials
Bachelor's degree in Finance, Accounting, Economics, or related field.
CPA qualification is an added advantage.
Experience
1 – 3 years experience in Finance or Accounting.
Experience using accounting software (Zoho preferred).
Understanding of Kenyan tax and statutory requirements is desirable.
