The Accountant and Admin Assistant will be responsible for the Finance department, managing day-to-day accounting operations. This includes processing multiple client accounts, managing accounts receivable and payable, financial reporting, and reconciliations. The role requires accuracy, confidentiality, and the ability to work efficiently within a dynamic cleaning and facilities management environment.
Key Responsibilities
Payroll Support
Prepare and process payroll accurately and on time.
Ensure correct calculation and remittance of statutory deductions including PAYE, SHA, NSSF, and HELB.
Maintain strict confidentiality regarding all payroll data.
Accounts Payable and Receivable
Prepare and issue client invoices, update records, and follow up on outstanding receivables.
Process supplier payments and perform reconciliation of statements.
Maintain accurate and up-to-date records of all financial transactions.
Tax and Statutory Compliance
Assist in the preparation and filing of VAT, PAYE, Withholding Tax, and other statutory returns.
Support timely remittance of all statutory payments.
Maintain organized documentation for compliance and audit purposes.
Financial Reporting and Reconciliations
Assist in the preparation of monthly management reports.
Perform bank and account reconciliations.
Support the documentation and preparation process for audits.
Administrative and Support Functions
Maintain orderly filing systems for financial documents.
Support budgeting processes and tracking of expenses.
Provide general administrative support to the Finance and Operations teams.
Qualifications & Experience
A Bachelor’s degree in Accounting, Finance, or a related field is required.
Must be CPA - K certified.
3–4 years of relevant professional experience, preferably within a Cleaning and Facilities Management Company or a professional services environment.
Strong understanding of payroll processing, accounts reconciliation, and statutory filings.
Proficiency in accounting software, with a strong preference for Tally Software.
