WPS Programme Consultant, ESARO

About the Role

UN Women is seeking a WPS Programme Consultant based in Nairobi, Kenya. The national consultant will be responsible for providing administrative, logistical, and financial support to the management of the ESARO-WPHF (Women's Peace and Humanitarian Fund) Project.

Key Responsibilities

Administrative and Logistic Support

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Assist in follow-up actions to implement operational activities.
• Provide administrative support to the Policy Advisor WPS in monitoring the implementation of the WPHF project work-plan.
• Collect and compile information/data as required on programme-related operations matters by the Policy Advisor WPS and Programme Analyst in support of the WPHF project.
• Participate in Operations meetings for effectiveness, efficiency, coherence, and impact of UN Women operational activities.

Budgetary Planning, Monitoring, and Financial Management

• Provide administrative support in the planning, tracking, and recording of financial resources in accordance with UN Women rules and regulations.
• Prepare budget revisions, create requisitions, register good receipts, and assist in the preparation and follow-up of cost-recovery bills in the Quantum system.
• Provide administrative support to the contributions management business process by compiling and recording contribution information and ensuring supporting documentation is properly maintained.
• Support and work with the WPS team in the creation of projects in Quantum, recording and tracking expenses and budgets in Quantum and Prism, including revising project awards and providing updates in project status in Quantum.
• Review and monitor program budget expenditures and delivery on a monthly basis, review financial reports and other documents required by the Section to respond to donor queries.
• Provide administrative support in monitoring budget preparation and the continuous monitoring of finances of programmes/projects, including the finalization of FACE forms.

Administrative and Financial Support

• Provide administrative and procurement support for the organization of conferences, workshops, missions, and trainings under the WPHF/RRW project, including preparation of requisitions, logistics coordination, and vendor follow-up.
• Coordinate travel planning, logistics, and claims processing for women peace advocates, other direct support beneficiaries, and relevant project activities that require travel.
• Support financial management tasks including creating e-requisitions, supporting procurement processes, and maintaining organized financial records in line with UN Women procedures.
• Maintain organized digital filing of correspondence, documents, and project records, ensuring they are up-to-date and properly archived.

Knowledge Management and Communications

• Assist in developing communications and visibility materials including success stories, human-interest stories, social media inputs, and web updates to enhance visibility of WPHF/RRW initiatives.
• Support documentation of lessons learned and best practices.
• Support regional meetings and prepare concise, structured meeting reports to facilitate timely follow-up and decision-making.
• Contribute to drafting knowledge products such as policy briefs and learning notes based on programme findings, under the guidance of the Policy Advisor.

Workplace and Official Travel

This is an office-based consultancy based in Nairobi, Kenya.