Workshop Admin

Key Responsibilities

Maintenance Planning & Scheduling:

• Prepare and update preventive maintenance and repair schedules in collaboration with the Workshop Supervisor.
• Generate and close job cards for all maintenance and repair works.
• Track upcoming services and inspections using the company’s vehicle tracker.

Documentation and Record Management:

• Maintain accurate records of work orders, job cards, parts requisitions, and inspection reports.
• Update the vehicle maintenance tracker daily with completed and pending jobs.
• File all workshop documents systematically for audit readiness.

Procurement & Inventory Coordination:

• Raise and follow up on spare parts and consumable requisitions.
• Work with procurement and stores to ensure timely availability of parts and consumables.
• Track usage of parts against specific jobs to control costs and reduce wastage.

Reporting & Budget Support:

• Prepare weekly and monthly reports on maintenance status, costs, and downtime.
• Support the Workshop Supervisor in compiling inputs for the workshop budget.
• Maintain expenditure records to track variance between planned and actual costs.

Compliance & Audit Support:

• Keep inspection schedules updated and track NTSA or internal certification timelines.
• Ensure all maintenance documentation meets compliance and audit requirements.

Requirements

• Degree/Diploma/Vocational Training in Automotive engineering.
• 1 year of experience in a workshop, fleet, or technical administrative environment.