Supply Chain Assistant

Key Responsibilities

Operational Tasks:

• Distribute tender documents, requests for quotation (RFQ), proposal documents, and supplier registration forms to relevant stakeholders.
• Post tender notices, Expression of Interest (EOI), and other relevant information to the Public Procurement Information Portal (PPIP), Commission website, and Integrated Financial Management Information System (IFMIS).
• Coordinate the receiving and opening of quotations, requests for proposals, and tender documents.
• Administer the PPIP portal on behalf of the Commission, including the creation of new users and supplier profiles.
• Initiate payments for pending bills within the IFMIS System.
• Prepare draft artwork and tender notices for advertisement in daily newspapers.
• Provide secretarial services to the opening committee.
• Draft Local Purchase Orders (LPO) and Local Service Orders (LSO).
• Assist in the evaluation of tenders, quotations, and proposal documents.
• Manage documentation on the IFMIS system regarding the receipt and inspection of goods and services.
• Expedite the delivery of goods and services to ensure timely fulfillment.
• Assist in the inspection and acceptance of goods and services and preparation of Inspection and Acceptance reports.
• Record all received goods in the Goods Received Notes (GRN), bin cards, IFMIS system, and other relevant records.
• Attach supporting documentation for the payment of supplier vouchers.
• Manage the distribution of airtime to Commission members and staff.
• Maintain an inventory of procured assets and boarded stores scheduled for disposal.
• Organize the store to ensure easy access, efficient space utilization, and security.
• Issue and record goods to users as per requests in a timely manner.
• Monitor stock levels and raise internal purchase requests for replenishment.
• Receive and record invoices, delivery notes, and internal requisition forms.
• Assist in periodic and annual stock-taking for inventory management.
• Help develop periodic reports for the National Treasury, PPRA, and Ethics and Anti-Corruption Commission.
• File and safeguard all procurement proceedings.
• Implement the department's risk management framework.

Job Requirements

Academic Qualifications:

• Diploma in Purchasing and Supply Chain Management from a recognized institution.

Professional Qualifications:

• Membership in the Kenya Institute of Supply Management (KISM).
• A valid practicing license from KISM.

Experience:

• At least 2 years of service in a comparable position from a reputable organization.

How to Apply

Interested and qualified candidates should apply online via the Salaries and Remuneration Commission recruitment portal: https://recruitment.src.go.ke. Applications must be submitted before the deadline on May 17, 2026.