Senior Secretary

Duties and Responsibilities

• Provide high-level secretarial support to the Vice Chancellor’s Office by preparing, editing, and quality-checking sensitive documents while ensuring accuracy and adherence to institutional standards.
• Maintain an efficient records management system by organizing, classifying, digitizing, and securely storing both physical and electronic documents in line with policy requirements.
• Manage all incoming and outgoing correspondence by prioritizing, tracking, drafting responses, and ensuring timely action with no backlog.
• Oversee information flow by managing document inboxes, maintaining stakeholder contacts, and ensuring all communication is accurate, authorized, and properly formatted.
• Support scheduling by coordinating the Vice Chancellor’s diary, organizing meetings, and managing calendars and venue bookings efficiently.
• Assist in planning and executing official events by coordinating logistics, liaising with relevant teams, and ensuring proper setup of venues.
• Provide administrative and ad hoc support within the Vice Chancellor’s Office, including assisting during peak periods and facilitating onboarding of staff into office procedures.

Qualifications and Experience

Candidates must meet one of the following criteria:

• Bachelor's degree in Secretarial Studies or Office Management, Business Administration, Public Administration, or a related field with three (3) years’ experience as a Secretary.
• OR Higher Diploma in Secretarial Studies with a minimum of five (5) years of progressive experience in secretarial or administrative roles.

Additional Requirements

• Professional certification in secretarial practice, records management, or office administration is highly desirable.
• Prior experience in a university, public institution, or large corporate environment is strongly preferred.
• Proficiency in technology and advanced secretarial skills.
• Strong organizational, interpersonal, and communication skills with a high level of confidentiality and attention to detail.

How to Apply

Interested and qualified candidates should apply online through the Mount Kenya University recruitment portal at recruitment.mku.ac.ke. Navigate to https://www.myjobmag.co.ke/apply-now/1201241 to begin the application process.