Tupande Senior Kakamega HQ Administrative Supervisor

Responsibilities

Office Operations Management

• Independently oversee and execute daily office operations to maintain high-quality standards.
• Serve as the first point of contact for visitors, suppliers, customers, and employees.
• Own the staff ID card printing process and ensure delivery within agreed SLAs.
• Manage office access protocols and report accurate data.
• Implement cleaning and maintenance schedules in line with relevant SOPs.
• Monitor and pay recurring service bills on time to avoid service downtimes.
• Implement all health and safety standards as per guidelines.
• Identify substantial areas of improvement and implement process improvements.
• Independently scope and manage low-complexity office management projects.

Asset and Consumables Management

• Manage office assets and ensure fixed assets are appropriately booked and returned.
• Ensure the effective and economical use of equipment and consumables.
• Monitor consumable levels and place procurement orders on time.
• Perform end-month stock counts and update trackers regularly.

Event Management

• Provide support for all office events, including setting up spaces/meeting rooms and securing service providers.

Team Management

• Manage Facility Services Officers and cleaning casuals.
• Develop a performance culture through mentorship.
• Identify and facilitate opportunities for professional growth and development.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months to discuss your aspirations and career goals.

Qualifications

• Diploma in Business Administration, Office Management, Public Administration, or a related field.
• 2–3 years of experience in office administration, facilities management, or operations.
• At least 1 - 2 years in a supervisory or team leadership role.
• Experience managing office operations, assets, vendors, and service providers.
• Ability to implement SOPs, manage workflows, and improve processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic digital tools.
• Experience supporting events or office logistics at scale.
• Basic procurement or budget tracking exposure.
• Hospitality experience is an added advantage.

How to Apply

Interested and qualified candidates should apply online by following the link below to the One Acre Fund application portal on Greenhouse.