Senior Records Management Assistant (Job Grade CUE 7)

Duties and Responsibilities

• Scanning of documents and operating the Electronic Data Management System (EDMS).
• Ensuring proper handling of records, materials, facilities, and equipment.
• Ensuring effective management of files and mail.
• Opening and closing files as directed.
• Checking correspondence and bring-ups and ensuring appropriate action is taken.
• Operating franking machines.
• Ensuring integrity and confidentiality in the provision of records services.
• Identifying files for disposal.
• Requisitioning required items for registry operations.
• Ensuring security of information, documents, files, records, and office equipment in the registry.
• Sorting, classifying, and indexing documents for filing.
• Ensuring storage, updating, and maintenance of personnel records and file index.
• Ensuring that file movement records are updated and maintained.

Requirements and Qualifications

• A minimum of four (4) years relevant work experience.
• Diploma in Records Management, Information Management, Information Science, Library Science, or its equivalent from a recognized Institution.
• Proficiency in computer applications.
• Must fulfill the requirements of Chapter Six of the Constitution of Kenya 2010.

How to Apply

Interested and qualified candidates are requested to make their applications ONLINE through the Careers portal available on the CUE website at imis.cue.or.ke. All applications must reach the Commission on or before 2nd June, 2026, at 5:00 p.m. East Africa Time.

Shortlisted candidates will be expected to bring original certificates for verification. Successful candidates will also need to provide clearance from the DCI (Good Conduct), EACC, KRA (Tax Compliance), HELB, and a Credit Reference Bureau (CRB) before the offer is awarded.