Senior Medical Finance & Administrative Associate

Key Responsibilities

• Provide procedural guidance to supervise and train other finance and admin support staff.
• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc., in accordance with IOM rules and regulations.
• Provide guidance and assistance to country offices and sub-regional HAP offices on financial and administrative procedures of GHAP and other Health Assessment programmes.
• Conduct reviews and evaluate annual budget requests and budget revisions submitted by country offices to ensure compliance with the budgeting requirements. Provide budget analysis and coordinate the findings and recommendations and follow up with country offices until submission has been finalized.
• Perform evaluation of country offices’ financial performance on a monthly or quarterly basis to monitor compliance with financial policies, procedures, rules and regulations.
• Conduct yearly monitoring and review of medical assets, commitments, start-up costs, capacity building, GHAP fees, and triangulation of FTE across Health Assessment programmes.
• Consolidate data into financial statements and produce regular financial monitoring reports to assist in monitoring expenditures to ensure budget consumption remains within authorized levels.
• Analyse past trends and current financial data to provide regular and ad hoc financial information to support informed financial decision making.
• Assist in monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
• Perform validation of salary projectization of MHD Regional staff by executing validity checks on monthly payroll results.
• Verification of payments in the system are made based on proper authorizations and supported by legitimate and sufficient documentation for Telerad transactions.
• Provide assistance responding to audit queries and follow up on audit recommendations.
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
• Provide yearly webinar or face-to-face trainings regarding the budget preparation and financial performance reviews.
• Enhance reporting templates and assist in the preparation of standard operating procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas.
• Perform other related duties as required.

Requirements & Experience

• Education: Bachelor’s degree in Business Administration, Accounting, Finances, or a related field from an accredited academic institution with four years of relevant professional experience; or High School diploma with six years of relevant professional experience.
• Skills & Attributes:
  • Mature individual, able to work independently, paying attention to detail and meeting deadlines.
  • Capable of working as a team and under stressful and hardship conditions.
  • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
  • Attention to detail, ability to organize paperwork in a methodical way.
  • Discreet, details and clients-oriented, patient and willingness to learn new things.
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
  • Ability to meet deadlines and work under pressure.
  • Personal commitment, efficiency, flexibility, drive for results.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); previous experience in SAP is a distinct advantage.
  • Prior working knowledge of budgeting, financial analysis, costing, etc.
  • Ability to set up internal record tracking and planning for accounting and budgeting cycles.
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.