Secretary

Key Responsibilities

• Communication Management: Handle incoming and outgoing telephone calls to ensure timely communication is passed on to the relevant office.
• Office Operations: Operate office equipment (printing and photocopying) to provide administrative assistance to the institution.
• Correspondence: Prepare responses to simple routine correspondences in a timely manner.
• Records Management: Organize administration records and correspondences to ensure easy accessibility to documentation/information whenever required.
• Confidentiality & Security: Classify documents and materials to ensure security and confidentiality of office records.
• Client Relations: Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices.
• Environment Maintenance: Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment.
• Filing Systems: Maintain an efficient, smooth, and easily accessible filing system to ensure required documents are traced efficiently.

Requirements and Qualifications

• Experience: A minimum of three (3) years of relevant professional experience.
• Technical Skills: Proficiency in Computer Literacy.
• Professional Certifications: Must have passed Kenya National Examination Council (KNEC) exams in the following subjects:
  • Shorthand III
  • Typewriting III
  • Business English III
  • Office Practice II
  • Commerce II
  • Secretarial II
• Alternative Education: A Higher Diploma in Secretarial Studies is also acceptable.