At Pavago, one of our clients is hiring a Sales Assistant to support a fast-paced sales team by keeping operations organized, accurate, and moving forward.
This is an execution-focused role—not a sales position. You’ll play a critical role in supporting the sales process through CRM management, scheduling, proposal preparation, reporting, and cross-functional coordination. Your work will help sales representatives stay focused on building relationships and closing deals while ensuring nothing falls through the cracks.
If you’re highly organized, detail-oriented, and enjoy supporting high-performing teams behind the scenes, this role is built for you.
Key Responsibilities
CRM Management (Core Focus)
Maintain clean and accurate CRM data across platforms such as Salesforce, HubSpot, Zoho CRM, and Pipedrive:
- Update leads, contacts, opportunities, and account records daily.
- Remove duplicate records and correct incomplete or inaccurate information.
- Ensure pipeline data remains current and reliable for reporting and forecasting.
Scheduling & Sales Coordination
- Schedule discovery calls, demos, meetings, and follow-ups across multiple time zones.
- Coordinate calendars using Google Calendar, Microsoft Outlook, and Calendly.
- Ensure sales representatives are fully prepared before every meeting.
- Coordinate internal meetings, reminders, and follow-up activities.
Proposal & Sales Documentation
- Prepare, format, and proofread sales proposals, quotes, and presentations.
- Support RFP and RFI responses using existing templates.
- Create polished client-facing materials using Google Slides, Microsoft PowerPoint, and Canva.
Reporting & Sales Operations
- Generate weekly and monthly reports covering pipeline activity, sales performance, conversion metrics, and key sales KPIs.
- Maintain dashboards that provide leadership with accurate sales visibility.
- Ensure reporting is delivered accurately and on schedule.
Communication & Follow-Up
- Draft professional follow-up emails after meetings.
- Send reminders, thank-you emails, and next-step communications.
- Assist with inbound lead routing and initial customer responses.
- Help maintain timely communication throughout the sales process.
Cross-Functional Coordination
- Collaborate with Marketing, Finance, and Operations.
- Track internal handoffs to ensure deals continue moving forward.
- Coordinate documentation, approvals, and operational requests across departments.
What Success Looks Like
- CRM records remain clean, accurate, and organized.
- Meetings are scheduled efficiently without conflicts.
- Sales representatives are fully prepared for client conversations.
- Reports are accurate and delivered on time.
- Proposals, follow-ups, and internal coordination happen without delays.
Requirements & Qualifications
- Education: BA/BSc/HND degree.
- Experience: 1–2 years of experience in Sales Support, Administrative Support, Operations Coordination, or Sales Administration.
- Core Skills:
- Hands-on experience with at least one CRM platform.
- Strong scheduling and calendar management experience.
- Proficiency with Google Workspace or Microsoft Office.
- Excellent written English communication skills.
- Strong organizational and time management abilities.
- Nice-to-Have:
- Experience preparing proposals or sales presentations.
- Familiarity with SDR or BDR sales workflows.
- Experience supporting B2B SaaS companies, marketing agencies, or professional services firms.
- Basic reporting skills using Excel, dashboards, or pivot tables.
How to Apply
Interested and qualified candidates should apply online by visiting the application link: Apply on Workable
