Reporting to the Procurement & Business Development Director, the Sales Administrator provides essential administrative and operational support across procurement, supplier coordination, and business development activities. This role is designed for a highly organized professional who can manage multiple priorities within a fast-paced commercial environment while maintaining a high level of attention to detail.
Key Duties & Responsibilities
Procurement Administration & Order Management
Prepare and process purchase orders (POs) based on approved instructions.
Maintain procurement trackers with real-time updates on suppliers, order status, delivery timelines, and payment terms.
Organize and maintain import documentation, supplier files, and procurement records.
Track supplier confirmations, invoices, and shipping documentation while flagging discrepancies promptly.
Supplier Coordination & Relationship Support
Coordinate routine supplier communication including order confirmations, shipping updates, and document requests.
Schedule supplier meetings, prepare meeting minutes, and track action points to completion.
Follow up on outstanding supplier issues including quality concerns, delays, and documentation gaps.
Business Development & Commercial Support
Maintain and update the business development pipeline tracker.
Prepare meeting packs, company profiles, product portfolios, and supporting documentation for commercial engagements.
Coordinate logistics for supplier, distributor, and principal meetings or visits.
Maintain digital records of agreements, contracts, and partnership documentation.
Interested and qualified candidates should apply online via the following link: https://www.myjobmag.co.ke/apply-now/1225490. Ensure your application is submitted by May 21, 2026.