Sales Administrator

Key Duties & Responsibilities

Procurement Administration & Order Management

• Prepare and process purchase orders (POs) based on approved instructions.
• Maintain procurement trackers with real-time updates on suppliers, order status, delivery timelines, and payment terms.
• Organize and maintain import documentation, supplier files, and procurement records.
• Track supplier confirmations, invoices, and shipping documentation while flagging discrepancies promptly.

Supplier Coordination & Relationship Support

• Coordinate routine supplier communication including order confirmations, shipping updates, and document requests.
• Schedule supplier meetings, prepare meeting minutes, and track action points to completion.
• Follow up on outstanding supplier issues including quality concerns, delays, and documentation gaps.

Business Development & Commercial Support

• Maintain and update the business development pipeline tracker.
• Prepare meeting packs, company profiles, product portfolios, and supporting documentation for commercial engagements.
• Coordinate logistics for supplier, distributor, and principal meetings or visits.
• Maintain digital records of agreements, contracts, and partnership documentation.

Reporting, Governance & Administrative Support

• Coordinate weekly alignment meetings, prepare agendas, circulate minutes, and track action items.
• Ensure all procurement and commercial records remain audit-ready and properly version-controlled.
• Provide general administrative support to the Procurement & Business Development Director.

Qualifications & Experience

• Diploma or Degree in Business Administration, Procurement & Supply Chain Management, Commerce, or related field.
• Minimum 4 years’ administrative experience, with at least 2 years supporting procurement or supply chain operations.
• Experience supporting senior management or C-suite executives is highly desirable.
• Strong exposure to procurement coordination, supplier management, and commercial administration.

Key Skills & Competencies

• Exceptional organizational and coordination skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy in documentation management.
• Ability to manage multiple trackers, deadlines, and priorities simultaneously.
• Professionalism, emotional intelligence, and ability to handle confidential information.
• Ability to work efficiently under pressure in a fast-paced environment.

How to Apply

Interested and qualified candidates should apply by visiting the application link: https://www.myjobmag.co.ke/apply-now/1225490