Reprographics and Administrative Assistant

Responsibilities

• Photocopying and Printing Services: Efficiently operate and maintain office machinery including photocopiers, printers, scanners, and binding machines to ensure high-quality reproduction of school materials and examination papers while maintaining strict confidentiality.
• Administrative Support: Respond to queries from former students, prepare enrollment letters and transcripts, manage transport charge sheets, and assist with staff onboarding and document filing.
• Pupil Pass Support: Manage the application and renewal process for international students' passes in compliance with Kenyan immigration requirements, maintaining a tracking database and liaising with parents and consultants.
• Compliance and Confidentiality: Adhere to school policies, data protection standards, and health and safety procedures.

Duties

• Receive and process printing requests from academic staff in a timely manner.
• Monitor paper stock and consumables, reporting replenishment needs proactively.
• Perform basic troubleshooting of machinery and coordinate with service providers for repairs.
• Prepare documentation relating to student transfers and immigration requirements.
• Maintain accurate and confidential records of student immigration documents and academic history.
• Assist in uploading student photos to administrative systems like EdAdmin.

Requirements

• Education: Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, ICT, or a related field.
• Experience: Minimum 2 years' experience in office administration and photocopying/printing services.
• Knowledge: Experience handling immigration documentation, work permits, or dependent pass administration is an added advantage.
• Context: Experience working in a school or busy office environment is preferred.

Skills & Competencies

• Proficiency in operating photocopiers, printers, scanners, and binding machines.
• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal and communication skills.
• Professional integrity and confidentiality.
• Understanding of immigration regulations.

How to Apply

Interested and qualified candidates should apply online via the St Andrew's School recruitment portal. Please visit St Andrew’s School on BambooHR to submit your application.