Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
About the Role
St Andrew’s School, Turi is a highly respected international school in East Africa, comprising a Preparatory School and a Senior School. The Reprographics and Administrative Assistant provides efficient photocopying, printing, document management, pupil pass administration services, and general administrative support to ensure smooth day-to-day office and Senior School operations. This role reports to the Executive Assistant, Senior School.
Responsibilities
The overarching responsibilities include:
Photocopying and Printing Services
Administrative Support
Pupil Pass Support
Compliance and Confidentiality
Duties
Photocopying and Printing Services
Operate photocopying, printing, scanning, and binding machines efficiently.
Receive and process requests from academic staff and departments in a timely manner.
Ensure high-quality reproduction of documents, examination papers, reports, and school materials.
Maintain confidentiality of sensitive documents, especially examination papers.
Manage lamination, binding, stapling, and finishing of printed materials.
Monitor paper stock, toner, and other consumables and report replenishment needs.
Carry out basic troubleshooting and coordinate machine repairs with service providers.
Maintain usage logs and printing records where required.
Administrative Support
Respond to former students and provide academic certificates after clearance from the Bursary office during school holidays.
Prepare routine enrollment letters, transcripts, and other assigned reports.
Prepare documentation for student transfers requiring immigration input.
Apply for Certificates of Good Conduct for international students.
Prepare charge sheets for student transport and maintain accurate transport records.
Manage procurement requests for photocopy paper for all Senior School machines.
Respond to professional queries regarding Public Exam results during holidays.
Assist in uploading student photos on EdAdmin and support staff onboarding administration.
Provide general clerical support including filing and data entry.
Pupil’s Pass Support
Administer pupil’s pass applications, renewals, and cancellations in compliance with Kenyan immigration requirements.
Liaise with parents and school departments to collect required documentation (passports, birth certificates, etc.).
Ensure compliance with immigration regulations and Ministry of Interior requirements.
Coordinate with immigration consultants and track expiry dates to notify parents proactively.
Maintain accurate and confidential records of all student immigration documentation.
Compliance and Confidentiality
Adhere to school policies, safeguarding, and data protection standards.
Maintain strict confidentiality of sensitive staff and student information.
Follow health and safety procedures in handling office equipment.
Requirements
Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, ICT, or a related field.
Minimum 2 years’ experience in office administration and photocopying/printing services.
Experience handling immigration documentation (work permits or pupil passes) is an added advantage.
Experience working in a school environment is an added advantage.
Skills and Competencies
Proficiency in operating photocopiers, printers, scanners, and binding machines.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong organizational and time management skills.
Proactivity, flexibility, and high attention to detail.
Ability to work under pressure and meet deadlines.
Strong interpersonal and communication skills.
Professional integrity and confidentiality.
How to Apply
Interested and qualified candidates should apply online via the school's career portal.
