Projects & Facilities Manager

Key Responsibilities

Facilities Management Operations

• Implement preventive maintenance programs for critical systems to achieve target uptime.
• Manage vendors and contracts to ensure continuity of services and operational efficiency of installations.
• Liaison with stakeholders to ensure seamless resolution to breakdowns.
• Conduct and document regular facilities inspections.
• Champion the adoption of automation, including Facilities Management Information System (FMIS).

Budget and Cost Management

• Develop annual OPEX and CAPEX budgets using historical cost data, lifecycle costing models, and FM benchmark metrics.
• Utilize ERP and FMIS systems for accurate forecasting and variance analysis.
• Monitor real-time budget utilization on a monthly basis, carry out variance analysis, and implement cost-control interventions.
• Conduct re-measurement of completed works against BOQs, drawings, and jobcards to identify overstatements, validate quantities, and drive cost savings/cost avoidance.
• Review and approve vendor invoices and job cards by validating rates, quantities, SLAs, PM schedules, and completed works against contracts and technical specifications.
• Evaluate and approve equipment replacement options using Total Cost of Ownership (TCO) models, including lifecycle cost, energy efficiency, maintenance frequency, asset criticality, and expected lifespan.

Projects Management

• Provide technical oversight for branch fit-out and office reorganization projects, including design review, coordination with consultants, and adherence to building codes.
• Develop project plans and track execution to optimize quality, timelines, and cost performance.
• Provide cost-benefit analysis and benefits for planned projects.
• Oversee project site supervision and quality assurance.

Asset Lifecycle Management

• Maintain an updated register of both bank-owned and leased assets.
• Track asset performance and repair costs, develop replacement plans, and ensure asset transfer forms are filed and FMIS updated.
• Maintain a register of asset warranties and documentation.
• Ensure disposal of assets in line with Bank policy. Conduct asset audits and identify idle assets for repurposing.

Governance and Compliance

• Ensure leased and bank-owned facilities are in compliance with regulatory legislation as applies to facilities, property management, and branches.
• Ensure adherence to policies, procedures, and standard operating procedures.
• Address and close issues raised by Audit, Operational Risk, and OHS Departments.
• Continuously review and maintain up-to-date Facilities & Logistics Manuals.

Sustainability

• Implement initiatives aligning with the Bank's ESG frameworks and policy.
• Provide technical support to sustainability initiatives for both hard and soft facilities operations.
• Champion energy efficiency initiatives, including LED upgrades and adoption of solar and cheaper alternative sources of power.
• Review new equipment and installations to ensure conformance to the Bank's sustainability goals.

Performance Management

• Cascade BSC and departmental targets and ensure upload to portal.
• Identify relevant training and development programs and recommend for attendance.
• Carry out coaching, mentoring sessions, and performance management reviews.