The Project Assistant is required to support the implementation of strategies and projects aligned towards the achievement of Transparency International - Kenya's strategic plan. This includes interventions focused on the successful implementation of projects under the strategic focus area and any other programme where support may be requested in line with the skills and competencies of the candidate. Under the overall supervision and guidance of the Programme Coordinator PFM, the candidate will perform project management, partner communication, reporting, and advocacy support.
Key Responsibilities
Project Management
- Prepare, review, and update planning documents for proposed and ongoing projects, including workplans, budgets, project management plans, and outcome monitoring and harvesting plans.
- Prepare and submit for approval activity plans including concept notes, agendas, mission proposals, and training materials.
- Manage logistics for program-related events, including workshops, seminars, and conferences, by coordinating travel arrangements, accommodations, and materials.
- Engage service providers, stakeholders, and participants in project activities.
- Facilitate engagements during activities including venue preparations, registration of participants, and facilitation of sessions.
- Conduct research and learning through environmental scanning by seeking information and data on current trends in public finance accountability to inform project design, review, and implementation.
- Monitor project implementation timelines, targets, achievements, and reporting requirements.
Partner Communication
- Facilitate communication with programme stakeholders, ensuring timely and effective information exchange through various channels (emails, phone calls, and written correspondence).
- Maintain, update, and share a contact list of all project partners under the programme including donors, policy makers, civil society partners, and other stakeholders.
- Foster effective internal communication within the programme, ensuring that information is shared among staff on planned engagements and updates.
- Assist in maintaining positive and collaborative relationships with partners.
Reporting
- Ensure timely submission of activity, monthly, quarterly, and annual institutional and donor reports aligned to approved formats.
- Ensure financial and narrative reports are submitted according to agreed deadlines and donor requirements.
- Collaborate with other programme team members to generate timely narrative and financial reporting.
Resource Mobilization & Budget Management
- Support the development of proposals and concepts for financial support and sustainability of the programme.
- Support in developing appropriate fundraising strategies and sustainable alternative revenue sources.
- Support in mapping out the resource requirements of specifically assigned projects.
- Support in developing and tracking budgets, and monitoring project expenditures against budgets.
Public Communication & Social Media Advocacy
- Write well-thought-out publishable articles every quarter aligned to promoting advocacy plans.
- Maintain an active presence on social media aligned with TI-Kenya’s social media policy.
- Support in initiating and participating in mainstream and social media engagements focusing on corruption issues.
Requirements
- Bachelor's degree in social sciences, preferably political science, law, or any other related field.
- Strong analytical and research skills with a thirst for knowledge.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- High level of organization, initiative, and a genuine passion for good governance initiatives.
- Proficiency in data analysis tools and strong attention to detail are a plus.
How to Apply
Interested and qualified candidates can apply through the Transparency International - Kenya Application Link.
