Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The Project Administration Officer is responsible to the Project Coordinator and will oversee the administrative aspects of the NYOTA project. The role ensures that all administrative operations are efficient, cost-effective, and compliant with both World Bank and Kenya Government regulations. The position supports the effective implementation of the project’s activities across the country.
Key Responsibilities
Administrative Systems: Managing and streamlining NYOTA administrative systems, policies, and procedures across the project.
Office Operations: Coordinating NYOTA office operations, ensuring smooth day-to-day functions in both headquarters and County offices.
Logistics & Transport: Managing and coordinating transport logistics for staff and project activities including workshops, youth training events, field visits, public forums, and stakeholder meetings.
Budget Management: Tracking administrative expenditures against the approved budget.
Staff Support: Providing administrative support to project staff and consultants.
Regulatory Compliance: Ensuring all administrative processes adhere to World Bank regulations and Kenyan government standards.
Safeguards & Data Protection: Implementing and enforcing policies on data protection and social safeguards.
Liaison: Serving as an administrative liaison between technical team leads, PIU, World Bank, NYOTA implementing agencies, and other stakeholders.
Meeting Coordination: Coordinating logistics for meetings with government agencies, private sector partners, and other stakeholders.
Other Duties: Performing any other functions as may be assigned.
Person Specifications
For appointment to this position, a successful candidate must have:
A Bachelor’s Degree in Business Administration, Management, or any other related field.
At least five (5) years of professional experience, three (3) of which must be specifically in Project Administration.
Proficiency in computer applications.
How to Apply
Applications should be sent through the post office or hand-delivered to the Chief Executive Officer. The application must clearly state the position and reference number (REF NO. NYOTA - 3/03/2026) on both the cover letter and the envelope.
Include the following documents:
Detailed CV.
Certified copies of academic certificates and transcripts.
Copy of National Identity Card (ID).
Names and Telephone Contacts of three (3) referees.
Applications must reach MSEA by 17th April, 2026, 5.00 pm (East African Time) addressed to:
The Chief Executive Officer Micro and Small Enterprises Authority (MSEA) Utalii House 10th Floor, Left wing P.O. Box 48823 – 00100 NAIROBI
Note: Only shortlisted candidates will be required to present original National ID, original Academic and Professional Certificates, and testimonials during interviews.
How to Apply
Applications should be sent through the post office or hand-delivered to the Chief Executive Officer at the address below. Ensure you clearly state the position and reference number (REF NO. NYOTA - 3/03/2026) on both the cover letter and the envelope.
Required Documents:
Detailed CV
Certified copies of academic certificates and transcripts
Copy of National Identity Card (ID)
Names and Telephone Contacts of three referees
Address:
The Chief Executive Officer
Micro and Small Enterprises Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823 – 00100
NAIROBI
Applications must reach the office by 17th April, 2026, 5.00 pm (EAT).
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