The Project Finance Officer is responsible for ensuring effective project financial management, compliance, and financial capacity building across CBM’s partner portfolio. The role focuses on supporting project oversight, risk management, financial monitoring and reporting for partners, implementation of CBM policies throughout the project finance cycle, and strengthening partners’ financial systems and practices in line with donor requirements and local regulations.
This is a position with 37.5 hours/week, contracted locally with conditions of the respective country. An expatriation is not intended.
Responsibilities
Project Development
Develop and/or review project budgets at the planning stage, focusing on overall compliance with donors and local regulations (taxes, social security etc.).
Collaborate with and support the Partner Portfolio team in planning and conducting partner assessments and addressing identified gaps related to finances.
Partner Capacity Building
Develop and implement capacity-building initiatives for partner project teams, focusing on financial management (including financial reporting, budgeting, creating a framework for preparing financial statements etc.), procurement policies and procedures, forecasting, compliance, and internal controls that meet donor’s and CBM guidelines.
Conduct workshops, coaching sessions, and one-on-one training for partner finance staff.
Promote continuous improvement in financial processes to enhance efficiency and transparency.
Project Coordination & Quality Assurance
Review project-related financial statements, including Income and Expenditure Statements (I&E), balance sheets, bank reconciliation, and cash flow statements.
Assist partners in developing a procurement plan.
Support Project Officers (POs) in developing procurement plans, including Terms of Reference (ToRs) and conducting financial analysis of bids when the Country Office is involved.
Ensure timely payment transfers for projects after completing all review checks.
Support partners in responding to donor financial queries.
Ensure effective coordination on financial matters between the Country Office, International Office, and Implementing partners.
Provide a financial overview of programmes to the Country Director.
Maintain up-to-date documentation related to project finances.
Monitoring, Evaluation and Learning
Conduct financial monitoring visits (remote and in-person) of every project at least once a year to ensure compliance and provide corrective action guidance.
Conduct sample voucher checks to verify data accuracy, compliance with policies (including procurement), and quality of documentation (invoices, quotations, taxes/VAT), as well as detailed eligibility checks and proper accounting of expenses.
Reporting & Audit
Review project financial reports (quarterly and annual) to ensure reconciliation with bank statements and project accounts, prepare for monitoring visits, and analyze budgets against actual expenditure and forecasts.
Coordinate internal and external audits for partner projects.
Draft terms of reference for auditor selection and support the Country Director in the timely hiring of auditors.
Follow up on the implementation of complex audit recommendations related to accounting, legal, and tax compliance.
Close audit action points based on a review of the work done.
Compliance & Risk Management
Identify and assess financial risks, providing timely recommendations for mitigation.
Ensure partner compliance with local regulations (tax laws, labor laws, other regulations applicable to NGOs), and donor-specific financial requirements.
Monitor evolving tax regulations and support partners in meeting legal obligations.
Qualifications
Education: Bachelor’s degree or Master’s degree in Finance, Accounting, or equivalent.
Experience: At least 2 years of experience within the I/NGO sector, or equivalent.
Financial Management: Proficiency in budgeting, financial reporting, and accounting principles.
Grant Management: Experience with managing grants, including compliance with donor regulations and reporting requirements.
Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
Risk Management: Skills in identifying and mitigating financial risks, ensuring the integrity of financial operations.
Software Proficiency: Familiarity with financial software and tools, such as QuickBooks, SAP, or other accounting systems.
Languages: Professional proficiency in English; local language highly appreciated.
Communication: Strong verbal and written communication skills to liaise with stakeholders, donors, and team members.
Team Collaboration: Ability to work effectively with project teams, providing financial insights and support.
Capacity Building: Skills in training and supporting partner staff in financial management practices.
Attention to Detail: Ensuring accuracy in financial records and reports.
Integrity: Upholding ethical standards and transparency in financial dealings.
Adaptability: Flexibility to work in diverse and dynamic environments, often with limited resources.
Problem-Solving: Proactive in identifying issues and developing solutions to financial challenges.
Identification with Christian values and the mandate of CBM.
What We Offer
A meaningful position with a lot of creative freedom in the world's leading organization in the field of Disability Inclusive Development.
A fair salary and other social benefits based on the local conditions in Kenya.
An approachable, agile organization with self-reliant people in a diverse and collegial team and great team spirit.
How to Apply
Interested and qualified candidates should apply online by visiting the CBM jobs portal:
