Role Purpose
The Procurement Manager is responsible for developing and implementing strategic and effective procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money for the acquisition of goods, services and contracting of works. The role analyzes and interprets relevant rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement.
The Procurement Manager has a deep understanding of procurement policy and processes, as well as their application to appropriate situations. In addition to responsibility for the deliverables of the work team, the role focuses on strategic relationship building and demand management, mainly related to aggregation and dealing with complex organization structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.
By role-modelling the highest degrees of personal and professional ethics, the Procurement Manager maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role.
The incumbent works in close cooperation with the office leadership and project managers, reporting to management on central issues related to procurement activities.
Functions / Key Results Expected
Development and Implementation of Procurement Strategies
- Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
- Provision of supply-market intelligence and analysis.
- Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying expertise in market intelligence matched to business requirements, optimal stakeholder management principles, sustainability criteria, and appropriate work processes to individual cases.
- Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Management of Procurement Processes
- Sustainability embedded in the procurement process.
- Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
- Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
- Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system).
- Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
- Implementation of Internal control system.
- Elaboration of comments regarding project audit reports of the Business Units, when necessary.
Implementation of Sourcing Strategy and E-procurement Tools
- Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.
Knowledge Building and Knowledge Sharing
- Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
- Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
- Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
- Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
- Participation in Common UN agency procurement groups to support establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion and management of joint procurement for UN Agencies in line with UN reform.
Team Management
- Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
- Provide oversight, ensuring compliance by team members with existing policies and best practices.
