The role is to assist a young female CEO with both professional and personal responsibilities, requiring a professional who brings structure, warmth, and accountability in a fast-paced, dynamic environment. The candidate must have strong interpersonal skills, engage seamlessly with diverse stakeholders from household staff to high-level collaborators, maintain discretion, ensure follow-through, and help the CEO stay focused and organized.
Key Responsibilities
- Manage the CEO’s business and personal calendar, inbox, and correspondence, ensuring priorities and follow-ups are handled and coordinating with all stakeholders.
- Schedule meetings, prepare briefs, track tasks, follow up on deadlines, and manage priorities to keep the CEO focused.
- Coordinate domestic and international travel arrangements, including visas, flights, accommodation, itineraries, and related personal or family travel needs.
- Manage household staff, schedules, supplies, service providers, maintenance, personal and family appointments, school calendars, events, errands, shopping, deliveries, returns, and gift sourcing to ensure smooth home operations.
- Build and maintain efficient systems for time management, task tracking, filing, and project monitoring; set up digital task boards (e.g., Trello, Notion, Asana) for both business and personal responsibilities.
- Digitize and organize personal and business records (receipts, expenses, medical files, warranties), maintain a centralized contact database, and ensure accurate financial documentation for both home and work.
- Independently research, plan, and execute special assignments as directed by the CEO, creating SOPs for recurring tasks and implementing solutions that enhance productivity and organization.
Key Qualifications
- 5+ Years as a Personal Assistant, Executive Assistant, or Virtual Assistant.
- Bachelors Degree in Business Administration/Human Resource or a related field.
- Exceptional organizational, multitasking, and written/verbal communication skills.
- Skilled in using digital tools to manage calendars, tasks, communication, and files for both personal and business needs.
- Confident engaging with all levels from household staff to senior stakeholders; personable, emotionally intelligent, and adaptable under pressure.
- Highly discreet, trustworthy, dependable, calm, and professional when handling sensitive information.
