Administration and Office SupportFull-TimeSenior-level(6+ yrs)
Job Description
This position is responsible for providing executive support services in the day-to-day running of the Executive Office while working closely with staff and managers of the KenGen Staff Retirement Benefits Scheme (KSRBS). The role entails high-level administrative coordination, board secretarial support, and efficient office management.
Operational Roles and Responsibilities
Diary and Communication Management: Manage the CEO and Trust Secretary’s diary and email account; ensure the calendar, appointments, meetings, travel, and deadlines are well organized and maintained.
Office Management: Ensure the CEO and Trust Secretary’s office is equipped and clean at all times; facilitate office business by arranging meetings and receiving visitors.
Briefing Coordination: Organize briefings and meetings on behalf of the CEO and Trust Secretary and maintain accurate records of engagements with staff, media, and other stakeholders.
Travel Logistics: Arrange and co-ordinate travel and accommodation requirements, ensuring all itineraries are in place for the CEO and Trust Secretary’s commitments.
Inquiry Handling: Filter general information, queries, telephone calls, and invitations to the CEO and Trust Secretary by redirecting or addressing them appropriately.
Proactive Planning: Conduct weekly diary meetings with the CEO and Trust Secretary to discuss upcoming engagements and invitations.
Stakeholder Relations: Maintain smooth communication between the Executive Office and internal departments while demonstrating leadership in maintaining credibility and trust.
Task Prioritization: Prioritize conflicting needs, handling matters expeditiously and proactively to follow through on projects to successful completion within deadlines.
Documentation and Reporting: Draft, edit, and ensure precision and delivery of reports, correspondence, and communications from the Executive Office.
Board Support: Arrange logistics and planning for Board meetings; collaborate with managers to ensure department-specific Board papers are prepared and circulated in advance.
Information Maintenance: Maintain and update key information and contacts regarding the Board and strategic relationships.
Records Management: Ensure efficient filing, documentation, and safe custody of records, adhering to confidentiality and archival standards.
Knowledge and Skills Required
Education: A Bachelor’s degree in Business Management or a related discipline from a recognized university.
Experience: A minimum of seven (7) years’ experience in a similar position.
Certifications: Certification from the Institute of Certified Secretaries (ICS) is an added advantage.
Technical Proficiency: Knowledge of administrative and clerical procedures, managing files and records, and good working knowledge of MS Office packages.
Soft Skills: Ability to work independently with minimum supervision, solve problems using business knowledge, work under pressure, and maintain a high level of integrity and confidentiality.
How to Apply
Interested and qualified candidates are encouraged to apply online via the following link: Apply for Executive Assistant. The application form is hosted on Google Docs. Ensure your submission is completed before the deadline on February 25, 2026.
How to Apply
Interested and qualified candidates should apply via the online application form hosted on Google Docs using the following link: Apply Here. Applications must be submitted by the deadline of February 25, 2026.
