Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
The Operations & Office Administrator will serve as the operational backbone of the organization, responsible for managing day-to-day office functions, supporting the leadership team, and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-paced environment, possesses strong organizational skills, and can handle multiple responsibilities with professionalism and discretion.
Key Responsibilities
Office Management
Oversee daily office operations and ensure a well-organized, professional work environment.
Manage office supplies inventory, procurement, and vendor relationships.
Coordinate maintenance and repairs for office equipment and facilities.
Implement and maintain efficient filing systems (physical and digital).
Administrative Support
Provide comprehensive administrative support to the CEO and senior management.
Prepare correspondence, reports, presentations, and other business documents.
Schedule and coordinate meetings, appointments, and travel arrangements.
Handle incoming calls, emails, and visitors, ensuring prompt and professional responses.
Operations Coordination
Assist in tracking and managing project timelines and deliverables.
Monitor compliance with company policies, procedures, and legal requirements.
Logistics & Fleet Coordination
Oversee company vehicles and motorbikes, ensuring proper fuel usage and tracking.
Reconcile fuel payments and vehicle accounts.
Track inspections, insurance renewals, and logbook updates.
Book vehicle inspections and handle renewals ahead of due dates.
HR & Team Support
Assist with staff onboarding, orientation, and maintaining employee records.
Coordinate HR administrative tasks including leave management and attendance tracking.
Organize team events, meetings, and staff welfare initiatives.
Qualifications and Experience
Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
Experience: 2–4 years of proven experience in an administrative or operations role. Previous experience in real estate, property management, or a related industry is an added advantage.
Technical Skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with property management software or CRM systems is a plus.
Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
Core Competencies
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
High level of integrity, confidentiality, and professional judgment.
Problem-solving mindset with a proactive, can-do attitude.
Ability to work independently and as part of a team.
How to Apply
Interested and qualified candidates should apply online via the CDL recruitment portal at Zoho Recruit. Please follow the link below to submit your application:
