Operations Assistant Manager

Key Responsibilities

• Coordinate and support the smooth execution of daily operational activities across multiple sites.
• Track stock movements and maintain accurate inventory records across operational locations.
• Prepare and submit accurate daily, weekly, and monthly operational reports.
• Follow up on operational action items to ensure timely completion and accountability.
• Facilitate effective communication between field teams, warehouse staff, and management.
• Monitor material collection, transportation, processing, and final dispatch activities.
• Maintain accurate operational records, documentation, and filing systems.
• Update and validate operational data within ERP and reporting systems.
• Track fleet utilization and monitor movement of company vehicles and equipment.
• Manage asset allocation, handovers, transfers, and accountability documentation.
• Ensure compliance with company policies, procedures, and operational standards.
• Support implementation of occupational health, safety, and workplace compliance requirements.
• Assist in preparing operational records and documentation for internal and external audits.
• Liaise with internal departments and external service providers on operational matters.
• Support continuous improvement initiatives to enhance operational efficiency and performance.

Skills & Requirements

• Diploma or Degree in Operations, Logistics, Supply Chain, Business Administration, or related field.
• Minimum 1–2 years' experience in operations, logistics, warehousing, or administration.
• Experience in field-based or multi-site operations is an added advantage.
• Knowledge of ERP systems and operational reporting tools is preferred.
• Strong organizational and coordination skills.
• Excellent analytical and problem-solving abilities.
• Strong report writing and documentation skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Google Workspace applications.
• Ability to analyze data and prepare operational reports.
• Good understanding of inventory and logistics processes.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Strong time management and multitasking skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of ERP systems such as ERPNext is an added advantage.