Office Secretary

Our client, a high-end hotel located in Machakos, is looking to hire a highly organized and detail-focused Office Secretary to provide administrative assistance and ensure proper documentation of meetings and office activities. This role primarily involves minute-taking, records management, and supporting efficient day-to-day office functions. The position is available for immediate placement.\n\n### Core Duties and Responsibilities\n- Participate in meetings and capture accurate, well-structured minutes.\n- Handle incoming calls, emails, and general office correspondence professionally.\n- Prepare and distribute meeting agendas, minutes, and action items promptly.\n- Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.\n- Maintain systematic records of meeting documents, reports, and correspondence.\n- Manage calendars, schedule appointments, and coordinate meetings.\n- Provide administrative support to management and various departments.\n- Ensure confidentiality and secure handling of sensitive company information.\n- Assist in drafting reports, presentations, and official correspondence.\n\n### Job Specifications and Qualifications\n- Diploma in Business Administration, Secretarial Studies, or a related field.\n- At least 2 years’ experience in a secretarial or administrative role.\n- Proven experience in minute-taking and documentation.\n- Proficiency in Microsoft Office (Word, Excel, Outlook).\n- Good typing speed with high accuracy.\n- Strong written and verbal communication skills.\n\n### Key Competencies\n- High attention to detail.\n- Strong organizational and time management skills.\n- Professionalism and discretion.\n- Ability to multitask and meet deadlines.\n- Good interpersonal and communication skills.\n- Ability to work with minimal supervision.\n\n### How to Apply\nInterested and qualified candidates should forward their CV to: using the position as subject of email.