Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Savannah Informatics is looking for an Office Manager to organize and coordinate administration duties and office procedures while simultaneously working as an Executive Assistant to the company’s directors. The role's primary focus is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Key Responsibilities
Office Coordination: Organize meetings and manage meeting rooms, ensure the office is neat, tidy, and organized, and plan cleaning schedules.
Executive Support: Act as an Executive Assistant to the directors by managing schedules, communication, email correspondence, and travel arrangements.
Staff Support: Book transport and accommodation for staff; support the People & Talent department in organizing in-house and off-site events.
Procurement & Supplier Management: Manage the supplier database and KYC records; order stationery, IT equipment, kitchen supplies, and other necessary office inventory.
Personnel Oversight: Supervise the work of the office assistant and cleaners.
Policy & Systems: Implement and maintain office administrative systems; ensure fire, health, and safety policies are up to date and compliant.
Administration: Assisting HR and finance functions by keeping personnel records up to date; dealing with correspondence, complaints, and office queries.
Reporting: Prepare letters, presentations, and reports as requested by the lead supervisor and attend meetings with senior management to take minutes.
Requirements and Qualifications
Open to graduates from all degree disciplines (BA/BSc/HND).
Minimum of 1 to 2 years of relevant working experience.
Prior experience in office administration.
Proficiency in Microsoft Office applications, specifically Word and Excel.
