Logistics Officer - Fleet & Asset Management

Key Responsibilities

• Manage vehicle fleet operations, maintenance, repairs, data records, stock control, resource allocation, and driver supervision to ensure efficient and compliant fleet performance.
• Manage fuel supply, usage, storage, supplier evaluations, market surveys, and compliance with fuel tariff regulations to ensure accountability, efficiency, and uninterrupted fleet operations.
• Supervise, develop, and assess fleet staff and drivers, manage attendance and performance, conduct driving tests, ensure compliance with traffic regulations, and support driver recruitment and evaluations.
• Maintain accurate asset records and inventory, oversee asset inspections, acquisitions, transfers, and disposals, and monitor asset utilization and movements to ensure accountability and effective resource management.
• Oversee asset maintenance and repairs, coordinate service providers, implement preventive maintenance schedules, and manage maintenance budgets to ensure asset functionality, quality, and longevity.
• Monitor asset movement and utilization, maintain tracking systems, generate reports, and ensure compliance with organizational and donor requirements.
• Safeguard assets, conduct audits and physical verifications, ensure policy compliance, address security risks, and maintain asset management procedures.
• Manage fleet documentation, supplier payments, vehicle allocation, accident administration, registrations, inventory reporting, and cost optimization to ensure efficient and compliant fleet operations.
• Adhere to and enforce adherence of staff and associates to Safeguarding and PII policies for Preventing Sexual Harassment Exploitation and Abuse, and Gender Equality and Inclusion principles.
• Take on additional assignments within the scope of work as assigned by your supervisor on a need basis.

Qualifications & Skills

• Bachelor's degree in Logistics and Supply Chain Management, Transport and Fleet Management, Business Administration, or a related field (or Diploma with equivalent relevant experience).
• Professional certification or technical training in Fleet Management, Transport Management, Asset Management, or Motor Vehicle Mechanics is an added advantage.
• At least 3–5 years of relevant professional experience in fleet, transport, logistics or vehicle management, preferably within an international NGO or humanitarian organization.
• Demonstrable experience managing vehicle fleets, maintenance schedules, fuel consumption, vehicle utilization, driver performance, and fleet documentation.
• Experience working with fleet management systems such as FleetWave, TrackPoint or equivalent platforms.
• Experience managing vehicle accidents, insurance claims, repairs, and regulatory compliance.
• Experience supervising drivers or other logistics personnel.
• Experience working with outsourced workshops, vehicle service providers, and fleet-related suppliers.
• Experience in fleet data analysis, reporting, and cost optimization.
• Experience managing organizational assets throughout their lifecycle (registration, tagging, transfers, disposals, physical verification).
• Knowledge of Kenyan traffic, vehicle registration, insurance, and transport regulations.
• Strong Excel and data analysis skills.
• Knowledge of 4WD vehicles and HF/VHF radio communication in field environments.
• Valid Kenyan driving licence, preferably with 4WD driving experience.
• Strong written and spoken English.

How to Apply

Interested and qualified candidates can apply online by visiting Plan International on SuccessFactors.