The Associate Advocate will be responsible for handling a broad portfolio of conveyancing and commercial transactions, providing sound legal advice, ensuring regulatory compliance, managing client relationships, and supporting administrative, billing, and reporting functions within the department.
Key Responsibilities
Legal & Technical Responsibilities
- Conduct thorough due diligence for conveyancing and commercial transactions to safeguard client interests.
- Draft, review, and negotiate legal documents including Agreements for Sale, Leases, Charges, Debentures, and Commercial Contracts.
- Handle conveyancing and commercial transactions from instruction to completion.
- Issue well-reasoned legal opinions on conveyancing and commercial matters.
- Ensure full compliance with applicable laws, regulations, and professional standards.
- Procure and process all statutory, legal, and administrative documents required for transactions.
Client, Administrative & Billing Responsibilities
- Manage administrative aspects of conveyancing and commercial matters, including scheduling, correspondence, and record keeping.
- Coordinate with internal teams to ensure efficient workflow and timely task completion.
- Maintain strict confidentiality of client information and firm strategies.
- Prepare quotations, fee notes, and invoices accurately and in a timely manner.
- Negotiate fees with clients where applicable and resolve billing discrepancies.
- Follow up on outstanding payments and support billing and collections efforts.
- Actively participate in departmental marketing initiatives and client engagement activities.
- Establish, nurture, and maintain strong client relationships.
Portfolio & File Management
- Manage a portfolio of corporate, commercial, and conveyancing matters from initiation to completion.
- Maintain accurate, complete, and up-to-date electronic and physical client files.
- Provide regular status updates to clients on transaction progress.
- Implement best practices in file management, documentation control, and data security.
Reporting & Performance Monitoring
- Prepare and submit reports on transaction status, billings, collections, and departmental performance.
- Analyze data to identify trends, risks, and opportunities for improvement.
- Present findings and recommendations to management as required.
Qualifications & Experience
- Bachelor of Laws (LLB) and admission as an Advocate of the High Court of Kenya.
- Minimum 2-3 years experience in Conveyancing, Corporate, and Commercial practice.
- Strong working knowledge of Kenyan conveyancing and commercial laws.
- Demonstrated experience handling end-to-end transactions independently.
- Strong drafting, analytical, and legal opinion-writing skills.
- High level of professionalism, integrity, and confidentiality.
- Strong client management, communication, and negotiation skills.
