The Invoicing Clerk is responsible for the efficient and accurate processing of invoices and credit notes, maintaining financial records, and ensuring data integrity within the company’s accounting system. The role involves managing orders for customer accounts and internal outlets (SimpliFine), resolving discrepancies, and supporting the financial department with reporting and audit preparation.
Key Responsibilities
Invoice and Credit Note Processing
Generate invoices for all orders to customers and internal outlets.
Capture orders and generate order confirmations.
Post and issue all approved credit notes.
Data Entry and Accuracy
Enter invoice data into the company’s accounting system.
Maintain accurate and up-to-date records of invoices.
Ensure data accuracy and completeness of all documents.
Discrepancy Resolution
Receive all Proof of Delivery (PoDs).
Check and identify any discrepancies and refer them for resolution.
Record Keeping
Maintain historical records by filing documents such as Invoices, PoDs, and other relevant documents.
Retrieve filed documents when required.
Customer Service & Reporting
Communicate with customers and internal departments to resolve issues.
Generate sales data reports, including invoice reports.
Support financial staff and auditors.
Perform any other duties as assigned by the supervisor.
Requirements
Diploma or degree in accounting or a relevant business field.
A minimum of one year of experience in invoicing within an FMCG environment.
Exposure to an ERP environment, preferably Navision.
Proficiency in Microsoft Office.
High attention to detail and excellent time management skills.
Good communication skills.
How to Apply
Interested and qualified candidates should forward their CV to: humanresourceadviser@gmail.com using "Invoicing Clerk" as the subject of the email. Applications can also be submitted via the portal at https://www.myjobmag.co.ke/job-application/1209261.
How to Apply
Interested and qualified candidates should forward their CV to: humanresourceadviser@gmail.com using the position "Invoicing Clerk" as the subject of the email. Alternatively, you may apply through the official job board link: https://www.myjobmag.co.ke/job-application/1209261.
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