Human Resources and RecruitmentContractorMid-level(3-5 yrs)
Job Description
Peace Winds is a disaster preparedness, response, and recovery organization that advocates for increased collaboration between governments, militaries, NGOs, and the private sector to prepare for and respond to natural disasters globally.
The HR Assistant will support the effective management of HR operations at Kakuma and Nairobi Offices. Reporting to the Senior HR Officer, the role focuses on maintaining accurate staff records, managing HR data, assisting in recruitment processes, coordinating leave management, and responding to HR-related queries via email and phone. The HR Assistant will work closely with the Senior HR Officer and the Admin/HR Support team at the field to ensure smooth implementation of HR policies and procedures.
Key Roles and Responsibilities
Staff Records & HR Data Management
Maintain accurate and up-to-date employee records, including personal information, contracts, and HR files.
Perform HR data entry and ensure timely updates in HR databases and filing systems.
Assist in the preparation of HR reports and records for management review.
Recruitment Support
Assist with vacancy postings internally and externally.
Support the recruitment process, including scheduling interviews, documenting outcomes, and onboarding new staff.
Maintain recruitment tracking systems and provide updates to the Senior HR Officer.
Leave & Attendance Management
Track and manage staff leave records, ensuring accuracy and compliance with organizational policies.
Support the monitoring of attendance and other HR-related administrative processes.
HR Support & Communication
Respond to HR-related queries from staff via email, phone, or in person.
Assist in addressing routine HR matters such as benefits, staff information, and documentation requests.
Ensure confidentiality of all employee and organizational information.
General Responsibilities
Support the HR team in implementing organizational HR policies and procedures.
Maintain a professional approach with all staff interactions.
Assist with any other HR-related tasks as assigned by the Senior HR Officer.
Qualifications & Experience
Diploma in Human Resource Management or a related field. A Bachelor's degree is an added advantage.
Minimum of 3 years’ experience in HR or administrative support.
Strong knowledge of HR policies, procedures, and employment regulations.
Excellent communication and interpersonal skills.
Proficient in HR data management and Microsoft Office applications.
How to Apply
Qualified & Interested candidates should submit their resume (max 2 pages) and a cover letter (max 1 page) detailing their relevant experience to recruit@peace-winds.or.ke. Please include the job title in the subject line. The deadline for applications is 25th March 2026. You are also required to indicate your expected salary in your application letter. Shortlisting will be done on a rolling basis. Hard copy applications will not be accepted.
How to Apply
Qualified & Interested candidates should submit their resume (2 pages) and a cover letter (1 page) detailing their relevant experience to recruit@peace-winds.or.ke.
Submission Details:
Subject Line: Include the job title.
Required Documents: Resume and Cover Letter.
Salary Expectation: You must indicate your expected salary in the application letter.
Deadline: 25th March 2026.
Note: Shortlisting is done on a rolling basis. Hard copy applications are not accepted.