Human Resources and RecruitmentFull-TimeSenior-level(6+ yrs)
Job Description
The Human Resource and Administration Manager is responsible for overseeing the human resource function and administrative operations of the Union. The role involves developing and implementing HR policies, managing staff performance, overseeing compensation and benefits, and ensuring efficient office administration and compliance with statutory requirements.
Key Duties and Responsibilities
Human Resource Management
Develop, implement, and periodically review human resource policies, procedures, and systems in line with applicable labour laws and best practices.
Coordinate recruitment, selection, placement, and induction of staff to ensure the Union attracts and retains competent personnel.
Oversee performance management systems including staff appraisal, target setting, and performance improvement initiatives.
Coordinate staff training and development programs to enhance employee skills and organizational productivity.
Manage employee relations, including handling disciplinary matters, grievances, and dispute resolution in accordance with labour laws and HR policies.
Provide guidance to management and staff on human resource matters and labour relations.
Maintain accurate and confidential personnel records and HR information systems.
Compensation and Benefits Administration
Develop and administer competitive compensation and benefits structures aligned with the Union’s policies and financial sustainability.
Oversee payroll administration and statutory deductions in compliance with government regulations.
Advise management on staff remuneration, benefits, and welfare programs.
Administration and Office Management
Oversee general administrative services including office operations, asset management, logistics, and procurement coordination.
Ensure effective management of office facilities, equipment, and utilities.
Coordinate transport, security, and maintenance services to ensure smooth operations of the Union.
Ensure proper custody and maintenance of official records and documentation.
Policy Compliance and Governance
Ensure compliance with labour laws, occupational health and safety standards, and other relevant statutory requirements.
Support management in implementing good corporate governance practices within the Union.
Provide administrative support to the Chief Executive Officer and senior management on HR and administrative matters.
Strategic and Institutional Support
Participate in the development and implementation of the Union’s strategic plans and organizational development initiatives.
Prepare periodic reports on human resource and administrative matters for management and the Board.
Promote a positive organizational culture aligned with cooperative values and principles.
Minimum Qualifications and Experience
Bachelor’s degree in Human Resource Management, Business Administration, Public Administration, or a related field from a recognized university.
Master’s degree in Human Resource Management, Business Administration, or a related field will be an added advantage.
Professional qualification in Human Resource Management such as Certified Human Resource Professional (CHRP-K) or equivalent.
Must be a member in good standing of the Institute of Human Resource Management (IHRM).
Minimum of 5-10 years relevant work experience in human resource and administration, at least three (3) years in a senior management position.
Experience working in the cooperative sector, financial institutions, or large membership organizations will be an added advantage.
Key Competencies and Skills
Strong knowledge of Kenyan labour laws and HR best practices.
Demonstrated leadership, managerial, and supervisory skills.
Excellent communication, interpersonal, and negotiation skills.
High level of integrity, professionalism, and confidentiality.
Strong organizational and administrative abilities.
Proficiency in HR information systems and office management systems.
Ability to work under pressure and manage multiple priorities.
Personal Attributes
High integrity and ethical standards.
Strategic thinker with strong analytical skills.
Team player with strong leadership capabilities.
Strong problem-solving and decision-making abilities.
How to Apply
Interested and qualified candidates should apply through the Co-operative Bank of Kenya career portal at www.co-opbank.co.ke or via the application link provided.
