The Human Resources Business Partner is a member of the Human Resources Division, reporting to the Deputy Director & Chief HR Client Services. The Human Resources Business Partner serves as an advisor to management on human resources-related issues within the assigned portfolio. The HR Business Partner works closely with the HR Management and HR Team Leads and oversees the coordination of recruitment, compliance, benefits, compensation, and employee relations activities to ensure effective workforce planning aligned with business objectives.
Key Responsibilities
1. Policy Implementation & Technical Support
- Monitor and lead proper implementation of HR policies, guidelines, practices, and Standard Operating Procedures (SOPs) within the assigned portfolio and provide advice when necessary.
- Provide technical contributions to HR strategic planning, goal setting, and annual work planning.
2. Advisory and Guidance
- Provide current and prospective staff with timely guidance on recruitment, contract policies, general conditions of service, and business orientation.
- Ensure effective oversight of staff and affiliate personnel in the region in line with relevant policies.
- In collaboration with HR Team Leads, respond to and address audit recommendations in the area of Human Resources and track implementation.
- Ensure smooth and effective coordination with outsourced service providers administering appointments and related benefits/entitlement management.
- Oversee the administration of contracts, benefits, entitlements, and other related HR administrative matters.
3. Recruitment and Selection Coordination
- Project and monitor vacant posts within the assigned portfolio.
- Lead the recruitment process of national and international staff (up to P5 level) and affiliate personnel, overseeing screening, assessment, and selection.
- Ensure proper usage of UN Women’s different contract modalities.
- Support job design, evaluation, classification, post establishment, workforce planning, peer review groups, and functional analysis.
4. Benefits and Entitlements
- Oversee and liaise with UNDP to ensure proper administration of benefits and entitlements in accordance with existing SLAs.
- Monitor and oversee the implementation of entitlements, benefits, and allowances.
- Approve and/or certify payment of salaries, allowances, and entitlements, as required.
5. Workplace Relations and Talent Management
- Promote and implement UN Women workplace relations policies and initiatives, including work/life balance and stress management.
- Facilitate mediation for disputes as required.
- Brief and orient staff and managers on the performance management system.
- Identify poor performance cases that could impact contractual status or career progression.
- Build strategic relationships with senior managers within the assigned portfolio.
6. Learning and Development
- Coordinate learning and development activities within the portfolio, including code of conduct and performance management.
- Assess training needs and coordinate closely with the HR talent management team.
7. HR Systems and Reporting
- Develop and implement HR systems based on needs, including analyzing and reporting on recruitment trends.
- Share data and information with Human Resources Management and HR Team Leads and prepare special reports.
Competencies
Core Values
- Integrity
- Professionalism
- Respect for Diversity
Core Competencies
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Functional Competencies
- Excellent general HR knowledge and expertise
- Excellent interpersonal skills
- Excellent diplomatic negotiation skills
- Excellent written and spoken communication skills
- Ability to write and present ideas, concepts, and policy positions
- Ability to handle confidential and sensitive information
- Ability to build and nurture relationships
- Strong problem solving and analytical skills
- Strong understanding of UN Staff Regulations and Rules and human resources policies and procedures
- Demonstrated ability to interact with personnel at all levels within the organization
- High degree of sensitivity and change management abilities to intercultural personnel and organizational dynamics
- Ability to plan, organize, and prioritize multiple and simultaneous Human Resources related projects and programs in a changing environment
Requirements
Education
- Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or relevant social sciences is required.
- A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification would be an added advantage.
Experience
- At least 7 years of progressively responsible experience in human resource management.
- Experience in recruitment and selection, benefits administration, and workplace relations are required.
- Minimum 3 years work experience internationally.
- Field experience is an asset.
- Experience as an HR Business Partner is an advantage.
- Experience in leading a team is desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Languages
- Fluency in English is required.
How to Apply
To apply, please visit the UN Women Oracle Cloud recruitment portal via https://www.myjobmag.co.ke/apply-now/1276135.
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