Graduate Intern - Supply Chain

Role Overview

The Graduate Intern - Supply Chain will gain exposure to industry-standard supply chain practices and methodologies while assisting the Regional Supply Chain Specialist in executing supply chain operations efficiently.

Major Responsibilities

• Learn Supply Chain Best Practices: Gain exposure to industry-standard supply chain practices and methodologies. Acquire knowledge about inventory management, demand forecasting, vendor relationships, and more.
• Utilisation of ProVision System: Proficiently navigate and utilize the ProVision online procurement system for various procurement activities, including requisition processing and tracking.
• Assist in Supply Chain Operations: Collaborate with the Regional Supply Chain Specialist in executing supply chain tasks, ensuring that processes run smoothly and efficiently.
• Purchase Order Management: Share purchase orders with suppliers and diligently follow up to ensure timely delivery of goods and services.
• Team Collaboration: Work as part of a dynamic team, learning how to communicate effectively, delegate responsibilities, and collaborate with colleagues to achieve common goals.
• Continuous Improvement and Item Catalogue Management: Contribute to the identification of areas for improvement within the supply chain and actively participate in process enhancements and review and update the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
• Document Management and Data Analysis: Gain hands-on experience in data analysis and reporting, which is a crucial aspect of optimizing supply chain performance and maintain all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system.
• Supplier Performance Monitoring and Problem Solving: Participate in problem-solving activities, helping to identify and resolve supply chain challenges. Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines.
• Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours.

Qualifications and Experience

• Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
• Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes i.e., Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.
• Graduated within the past 2 years.

Preferred Knowledge and Competencies

• Adherence to Procurement Policies: Comprehensively understand and consistently apply World Vision's procurement policies and procedures.
• Detail-Oriented: Demonstrate strong commitment to precision and accuracy in all supply chain activities.
• Interpersonal & Communication Skills: Excellent interpersonal and communication skills.
• Team Player & Fast Learner: Ability to adapt quickly to new processes and work collaboratively.