Transport and LogisticsFull-TimeJunior-level(1-2 yrs)
Job Description
Role Overview
The Fuel Clerk is responsible for controlling the issuance, recording, and reconciliation of fuel for company vehicles and equipment, ensuring accurate inventory and compliance with company policies and procedures.
Key Responsibilities
Issue fuel to authorized vehicles and equipment in accordance with company procedures.
Verify vehicle registration numbers, driver details, mileage, and fuel authorization before dispensing fuel.
Record all fuel transactions accurately in manual registers or fuel management systems.
Monitor daily fuel consumption and identify unusual usage or discrepancies.
Reconcile daily fuel stock against issued quantities and physical inventory.
Conduct routine fuel tank dip measurements and maintain accurate stock records.
Report fuel shortages, leakages, losses, or suspected fraud immediately.
Prepare daily, weekly, and monthly fuel consumption and stock reports.
Coordinate fuel deliveries and verify quantities received from suppliers.
Maintain cleanliness and safety of the fuel storage and dispensing area.
Ensure compliance with environmental, health, and safety regulations related to fuel handling.
Maintain proper documentation of fuel receipts, issue vouchers, and inventory records.
Support fleet management by providing accurate fuel usage data for analysis and reporting.
Assist in periodic fuel audits and stock verification exercises.
Qualifications & Requirements
Certificate or Diploma in Business Administration, Supply Chain Management, Logistics, Stores Management, Accounting, or a related field.
Training in inventory or fuel management is an added advantage.
Basic computer literacy, particularly in Microsoft Excel and inventory management systems.
Minimum of 2 years' experience in fuel management, stores, inventory control, fleet operations, or a similar role.
Key Skills & Competencies
Knowledge of fuel inventory control and stock reconciliation.
Understanding of fleet operations and fuel consumption monitoring.
