The Finance Officer - Shared Services at Save the Children is responsible for ensuring efficiency in finance management processes, contributing to improved data quality, and managing reconciliations. The role involves processing invoices, statutory payments, and maintaining internal controls while adhering to the organization's core values. Key accountabilities include managing financial operations for the ESARO (East and Southern Africa Regional Office) and ensuring compliance with organizational policies.
Key Responsibilities
Efficiency in Finance Management Process
Receive authorized invoices from other departments and ensure they are accurately registered.
Verify invoices for accuracy, documentation, and proper authorization before facilitating payments.
Evaluate non-matching invoices and reconcile them manually.
Ensure adequate audit trails and documentation/authorizations for payables.
Facilitate statutory payments on a monthly basis in a timely manner.
Ensure timely monthly recharges emanating from inter-country accounts, payroll, and hosting fees.
Receive duly approved payroll and ensure timely payment of salaries.
Review all liability accounts regularly to ensure only eligible balances are maintained.
Prepare the Monthly Financial Report (MFR).
Data Quality Management
Review budget codes before posting and ensure right-time posting for all transactions.
Manage Agresso data for ESARO transactions.
Record all transaction numbers on vouchers and journals.
Ensure all support documents are archived electronically.
Reconciliations and Asset Management
Undertake bank reconciliations for ESARO bank accounts timely and ensure they are duly signed off.
Perform supplier payment reconciliation and manage payment runs.
Manage bank relations and banking errands.
Ensure the effective and efficient use of all resources, best value for money, and security of assets.
Other Duties
Maintain and follow internal controls.
Act as the focal respondent for Statutory Audits from the Regional Office for payments made at KCO.
Support the preparation of Year-End Reports.
Perform other relevant duties as assigned by the supervisor.
Skills and Behaviors
Accountability: Holds self-accountable for making decisions, managing resources efficiently, and achieving values.
Ambition: Sets ambitious goals for self and team, thinks strategically, and encourages development.
Collaboration: Builds and maintains effective relationships with team, colleagues, and external partners.
Creativity: Develops and encourages innovative solutions.
Integrity: Honest and encourages openness and transparency.
Qualifications and Experience
Undergraduate degree in Administration, Finance, or an equivalent field.
At least 12 months (1 year) of work experience in an Accounting function.
An unquestionably high level of integrity and ethics.
Demonstrable ability to adapt to challenging working environments within a developing country context.
Demonstrated experience in identifying financial management issues, applying sustainable solutions, and supporting teams to achieve results.
Knowledge and use of financial software packages; Agresso experience is highly preferred.
Ability to adapt quickly to a new environment and achieve results with multiple priorities and deadlines.
Strong results orientation with the ability to challenge existing mindsets.
Demonstrated ability to work with a range of stakeholders.
Ability to focus on strategic finance issues and advise key stakeholders.
Commitment to Save the Children values.
How to Apply
Interested and qualified candidates should apply online via the Save the Children recruitment portal at https://www.myjobmag.co.ke/apply-now/1177583. This link will direct you to the official application platform at hcri.fa.em2.oraclecloud.com.
How to Apply
Interested and qualified candidates should apply online via the Save the Children recruitment portal at https://www.myjobmag.co.ke/apply-now/1177583. This link will direct you to the official application platform at hcri.fa.em2.oraclecloud.com.
