Finance Officer

Responsibilities

Financial Management

• Review payment vouchers ensuring adequacy and accuracy of supporting documentation.
• Validate and approve purchase requests and co-sign for payments.
• Review all financial commitments and payments requests to ensure compliance with ICRH Policies and procedures.
• Prepare adjusting journals for month-end accruals for approval and posting to the accounting system.
• Preparations of year end accruals and make journals where necessary.
• Reconciliation of balance sheet control accounts on monthly basis and at the year end.
• Perform monthly bank reconciliations on or before the stipulated deadline.
• Reviewing and monitoring bank balances as well as projecting cash flow needs and requesting bank account refills from Head of Finance & Administration.
• Carry out project related financial planning to ensure well utilization of funds.
• Ensure that the VAT Invoice which fulfill VAT Claim requirement are prepared in a timely, accurate and complete manner in compliance with the organizations’ policies and procedures and donor regulations.
• Preparation of the monthly payroll and monthly reconciliation of the payroll control account.

Donor Reporting

• Prepare financial reports, for review by the Head of Finance & Administration, to donors in line with donor requirements and templates.
• Coordinate with other staff to compile donor reports and take subsequent corrective actions.
• Monitor program advances issued and follow up with staff to ensure timely accountabilities.
• Assist in ensuring vendor/supplier information is accurate and used properly.
• Help ensure compliance with donor rules, finance policies and local government regulations.

Audit

• Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
• Assist Head of Finance & Administration in responding to audit requests from donors, developing financial management tools, and managing close-out processes.
• Ensure clear audit trail of processed transactions and their linkage to the accounting system.
• Implementation of any accounting and financial audit recommendations.
• Ensure internal controls are maintained.

Budgeting and budget monitoring

• Assist project coordinators in Budgeting and Budget monitoring/budget realignment.
• Assist the Head of Finance & Administration in preparation of proposal budgets.
• Prepare quarterly Budget vs. Actual (BVA) Reports on the projects for review by the Country Director, Project Coordinators and Head of Finance & Administration.

Petty Cash Management

• Review petty cash reimbursement requests and documentation from the finance officer.
• Ensure that the Petty cash ledger is timely updated with all approved transactions.
• Check the Safe & Cashbook at the end of the month and ensure that the balance matches with the Cash Books.
• Responsible for monthly Cash Counts.

Compliance

• Ensure all prequalified and regular vendors are searched in strict compliance as per donor regulations before approval of the vendor.
• Ensure all statutory liabilities of ICRH for taxes and duties are paid on time.
• Keep up to date with relevant accounting standards and regulations in Kenya.
• Oversee and ensure all relevant government reporting requirements are adhered to and filed by deadline dates.

Fixed asset management

• Maintain the fixed asset register reconciled with the general ledger.

Other tasks

• Provide any other required financial backstopping roles to the ICRH and any other field offices as need arises.
• Being a key point of contact for other departments on financial and accounting matters.
• Quarterly reconciliation of all assets registers with accounting ledger and submit to Head of Finance & Administration.

How to Apply

Interested and qualified candidates should apply by visiting the International Centre for Reproductive Health careers page at careers.icrhk.org. Alternatively, applications can be submitted through the application portal here.