Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Green Wells Energies Limited (formerly Wells Oil Ltd) is seeking an Executive Personal Assistant to provide administrative and operational support to the Executive office.
Role Overview
The Executive Personal Assistant plays a vital role in protecting strategic focus time for the Executive, maintaining structured tracking of departmental action items, reviewing key management reports, and ensuring smooth business communication and operational discipline.
Key Responsibilities
Maintain a disciplined Executive office calendar that protects strategic focus time and ensures all weekly, monthly, quarterly, and ad hoc business reviews take place on schedule.
Support the Executive in reviewing reports from departmental heads and other teams by checking completeness, consistency, supporting evidence, action ownership, and follow-up status.
Maintain an action tracker covering assignments to departmental heads and other relevant managers.
Coordinate timely closure of critical issues touching on the Executive office.
Capture management meeting issues affecting core business and convert them into clear action logs with owners.
Ensure the Executive’s weekly and monthly business packs are ready, evidence-based, and linked to departmental BSCs, KPIs, and risk trackers.
Improve communication flow, confidentiality, document control, and executive-office discipline.
Qualifications & Requirements
Bachelor's degree in Business Administration or equivalent.
At least 5 years of experience supporting senior executives, preferably in petroleum, energy, logistics, FMCG, trading, finance, manufacturing, or a multi-branch operating environment.
Strong proficiency in Microsoft Office, especially Outlook/Calendar, Excel, Word, and PowerPoint; experience with ERP/CRM dashboards is an added advantage.
Exposure to BSC/KPI tracking, sales reporting, credit/collections follow-up, supply-chain reporting, or management-accounting packs is an added advantage.
