Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Human Capital Outsourcing Limited is an HR consultancy firm seeking a qualified Administrative Assistant to oversee front office operations and manage administrative tasks in Thika.
Role Overview
The Administrative Assistant will handle day-to-day front office and administrative support functions, including managing communications, records, schedules, and general office coordination to ensure smooth daily operations.
Key Responsibilities
Receive visitors and manage front office operations.
Handle incoming calls, emails, and correspondence.
Maintain office filing systems and records.
Prepare reports, letters, and administrative documents.
Schedule meetings and coordinate appointments.
Organize travel and accommodation arrangements.
Manage office supplies and stationery inventory.
Support procurement of office requirements.
Coordinate courier and document dispatch services.
Maintain office cleanliness and facilities.
Assist in organizing meetings and company events.
Support HR administration and employee records.
Prepare administrative reports for management.
Maintain confidentiality of company information.
Coordinate vehicle and office asset records.
Perform any other duties assigned by management.
Qualifications & Requirements
Diploma in Business Administration or Office Administration qualification.
Minimum of 2 years of experience in administrative roles.
Proficiency in Microsoft Office applications.
Strong report writing and records management skills.
Customer service skills and professional telephone etiquette.
Excellent communication and organizational skills.
Computer literacy, problem-solving ability, and attention to detail.
