Executive Assistant

The Role

The Executive Assistant will meticulously manage complex executive calendars, coordinate high-level meetings, and oversee logistical details to ensure the efficiency of executive operations. The role requires a high degree of professionalism, discretion, and the ability to act as a primary liaison between executives and internal/external stakeholders.

Key Responsibilities

• Calendar & Meeting Management: Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization.
• Travel Coordination: Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries.
• Documentation & Correspondence: Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail.
• Event Planning: Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements.
• Stakeholder Liaison: Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism.
• Information Management: Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications.
• Communication Filtering: Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously.
• Administrative Systems: Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents.
• Ad-hoc Support: Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals.

Requirements and Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
• Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments.
• Discretion and ability to handle confidential information with integrity.
• Experience with travel arrangements and calendar management.
• Familiarity with Nairobi's business environment and local customs is a plus.