Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
About the Client
Our client in the Hospitality sector seeks to engage a highly organized, proactive, and dependable Executive Assistant to provide comprehensive administrative and executive support to the Director.
Duties and Responsibilities
Provide high-level administrative and secretarial support to the Director.
Manage the Director's calendar, appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, and meeting minutes.
Coordinate internal and external meetings and ensure timely follow-up on action items.
Screen and manage phone calls, emails, and other correspondence.
Maintain confidential records, documents, and files with a high degree of discretion.
Coordinate office operations and administrative activities.
Liaise with internal departments, clients, suppliers, and external stakeholders on behalf of the Director.
Monitor projects, deadlines, and deliverables to ensure timely completion.
Assist with professional and occasional personal tasks as assigned by the Director.
Perform any other duties assigned by the Director.
Qualifications and Requirements
Diploma or Bachelors Degree in Secretarial Studies, Business Administration, Office Management, or a related field.
Minimum of 3–5 years experience as an Executive Assistant, Personal Assistant, Office Coordinator, or Secretary supporting senior management.
Strong background in executive administration and office management.
Demonstrated stable employment history is preferred.
Skills and Competencies
Excellent organizational, planning, and coordination skills.
Strong multitasking and time management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Sheets.
Excellent written and verbal communication skills in English.
Shorthand skills will be an added advantage.
High level of professionalism, integrity, and confidentiality.
Strong interpersonal and relationship management skills.
Ability to work independently with minimal supervision.
Excellent attention to detail and problem-solving skills.
How to Apply
Interested applicants should send their detailed CV quoting the job title (Executive Assistant-Nairobi) as the subject line to careers@italgloballtd.com to reach us not later than 17th July 2026. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.
How to Apply
Interested applicants should send their detailed CV quoting the job title (Executive Assistant-Nairobi) as the subject line to careers@italgloballtd.com to reach us not later than 17th July 2026. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.
