Event Coordinator Assistant

Core Duties and Responsibilities

• Assist in the planning, coordination, and execution of events from conception to completion, ensuring all logistical requirements are effectively managed.
• Provide on-site support during event setup, execution, and breakdown in accordance with company standards.
• Support coordination with vendors, suppliers, contractors, and service providers as required.
• Prepare event documentation including contracts, schedules, briefs, and checklists under supervision.
• Liaise with clients (under guidance) to understand their event objectives, preferences, and initial budget considerations.
• Assist in sourcing venues, décor, equipment, and service providers for corporate, social, virtual, and hybrid events.
• Contribute to the development of event concepts, themes, and layouts aligned with client expectations.
• Support preparation of event programs, participant materials, and branded collateral.
• Assist with event communication, including invitations, confirmations, and follow-ups.
• Contribute to basic marketing initiatives, including social media engagement.
• Support tracking of event expenses and maintain simple budget records as guided.
• Assist in coordinating logistics such as transportation, accommodation, and guest arrangements when required.
• Monitor event timelines to ensure milestones and deliverables are achieved.
• Provide support in resolving on-site issues, escalating complex matters when necessary.
• Participate in post-event evaluations, including feedback collection and report preparation.
• Maintain accurate records of event documentation and supplier databases.
• Suggest ideas to improve event delivery and enhance client and guest experience.
• Perform any other duties as assigned to support successful event execution.

Job Specifications and Qualifications

• Diploma in Hospitality, Business Management, Tourism, Communication, or a related field.
• At least (2) years of experience in events, hospitality, customer service, or a similar support role.
• Basic understanding of event planning and coordination.
• Willingness to work flexible hours and travel when required.

Key Competencies

• Creative mindset with a passion for event design and execution.
• Strong time management and organizational skills, with the ability to multitask effectively.
• High attention to detail.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Ability to perform well in fast-paced and high-pressure environments.
• Customer-focused with a professional and positive attitude.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as subject of email.