Victory Farms is seeking a Business Operations Associate to support executive leadership, drive cross-functional project coordination, track operational performance, and manage documentation across the business. This role provides unique exposure and visibility into the world's fastest-growing aquaculture company.
Key Responsibilities
Meeting & Leadership Rhythm Support
Coordinate the calendar of Senior Management forums — weekly leadership meetings, monthly business reviews, quarterly planning sessions, and all-hands — scheduling participants and securing rooms, dial-ins, and logistics.
Prepare and circulate agendas and pre-reads ahead of each forum, working with the Business Operations Manager to confirm content and timing.
Prepare clear, accurate minutes, capturing decisions and action items with named owners and due dates.
Maintain the action log across leadership forums and follow up with responsible stakeholders proactively so commitments are delivered on time.
Communicate outcomes and follow-ups promptly after each meeting.
Project Coordination & Tracking
Coordinate and deliver assigned projects from end to end, under the guidance of the Business Operations Manager.
Support larger cross-functional projects by maintaining workplans, tracking milestones, and flagging slippage early.
Maintain accurate and up-to-date project trackers and status dashboards, providing regular status updates.
Coordinate across departments to gather inputs, unblock dependencies, and keep work moving.
Reporting, Data & Documentation
Maintain company-wide KPI and OKR trackers, ensuring data is current, accurate, and ready for review.
Prepare first drafts of briefing materials, presentations, and operational summaries for the Business Operations Manager and the Managing Director’s office.
Transform raw data into clear, accurate, and well-structured spreadsheets, concise reports, and presentation-ready materials.
Organise and maintain shared files, templates, and documentation ensuring information is accurate, accessible, and up to date.
Coordination & Special Tasks
Serve as a reliable point of contact between the Business Operations Manager and departments, ensuring clear communication and follow-through.
Facilitate effective communication across departments by ensuring relevant information is shared accurately and in a timely manner to support informed decision-making.
Take on ad hoc tasks and small initiatives as directed — research, data pulls, event coordination, and similar.
Handle confidential and sensitive information with a high degree of professionalism, integrity, and discretion.
Qualifications and Skills
Bachelor’s degree in Business Administration, Project Management, or a related field.
2–4 years of experience in business operations, project coordination, administration, consulting, or a similar structured role.
Exceptionally organised and detail-oriented with the ability to manage multiple workstreams effectively.
Strong written communication; ability to take accurate minutes and produce clear, well-formatted documents and updates.
Proficient in spreadsheets, presentation, and collaboration tools, with the ability to organise complex information into clear, actionable outputs.
Good interpersonal skills, with the confidence to follow up and engage with senior stakeholders.
Proactive, dependable, and results-oriented, with a strong sense of ownership and accountability.
Discreet and trustworthy with confidential information.
Benefits
Visibility into the world’s fastest-growing aquaculture company.
Ideal for a candidate looking to dive into a mission-oriented Organization.
The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.
