The Population Council in Kenya leads research and develops programs to reduce maternal mortality; build protective health, social, and economic assets for adolescent girls; reduce HIV transmission; respond to sexual and gender-based violence; address disrespect and abuse in maternity care; assess various service integration models; and assess reproductive health services. This role is responsible for supporting funding research, proposal development coordination, and stakeholder engagement to advance the Council's thematic priorities.
Key Responsibilities
Donor Research & Prospecting
- Conduct research and analysis of funding opportunities from bilateral, multilateral, philanthropic, and private sector donors.
- Track and monitor funding opportunities relevant to PC Kenya’s thematic priorities.
- Maintain and update a donor and opportunity pipeline database.
- Prepare short summaries of funding opportunities for internal review.
Proposal Development and Quality Assurance
- Support the proposal development process by coordinating inputs from technical, finance, and operations teams.
- Assist in developing proposal outlines, timelines, and task trackers.
- Coordinate proposal development meetings and ensure follow-up on action points.
- Compile and format proposal documents, annexes, and supporting materials.
- Ensure proposals comply with donor formatting and submission requirements.
- Assist with assembling final proposal submissions and ensuring timely delivery.
Coordination and Communication
- Facilitate communication among proposal team members, partners, and collaborators during proposal development.
- Distribute proposal materials to technical teams and track completion of assigned tasks.
- Coordinate meetings with internal teams and external partners related to business development initiatives.
- Support preparation of meeting notes, presentations, and briefing materials.
Database and Knowledge Management
- Maintain proposal development files and documentation.
- Ensure accurate data entry and management of business development databases and tracking systems.
- Archive proposal materials and maintain records of submissions and outcomes.
- Support the preparation of reports on business development activities and proposal performance.
Stakeholder Engagement
- Assist in organizing meetings, conferences, and stakeholder engagement activities.
- Support the preparation of briefing notes and materials for donor meetings.
- Help identify potential partners and support coordination of partnership discussions.
- Contribute to maintaining relationships with existing donors and collaborators.
Administrative and Operational Support
- Support the development of tools, templates, and work processes for proposal development.
- Assist finance teams in preparing basic budget templates and payment schedules for proposals.
- Support post-submission follow-up activities including proposal tracking and documentation of donor feedback.
- Perform other tasks related to business development and proposal coordination as assigned.
Qualifications and Requirements
- Master’s degree in Business Administration, International Relations, Development Studies, Public Health, or a related field.
- 3–5 years of relevant experience in business development, proposal coordination, donor research, or project support within an NGO, research institution, or development organization.
- Experience supporting proposal development processes is strongly preferred.
- Familiarity with international donors – bilateral, multilateral, or foundations is an advantage.
- Experience in managing and mentoring teams in proposal development and donor compliance.
- Strong organizational and coordination skills with the ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- Articulate, professional, and able to communicate in a clear and positive manner with clients, partners, and staff.
- Strong attention to detail and ability to proofread and edit documents.
- Ability to work collaboratively with multidisciplinary teams.
- Strong research and analytical skills.
- Legally authorized to work in Kenya.
How to Apply
If you know of a qualified candidate or are interested in applying for this position, submit applications through jobs-nairobi@popcouncil.org by 24th April 2026.
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