Our client is seeking a professional Bookkeeper to maintain accurate and up-to-date financial records using QuickBooks and Xero. The successful candidate will ensure compliance, support financial reporting, and enable the timely progression of accounting workflows without the need for escalation.
Success Indicators
- Client records in QuickBooks or Xero are accurate and updated at all times.
- Bank and balance sheet reconciliations are completed correctly.
- VAT returns are prepared accurately and submitted on time.
- MTD compliance standards are consistently met.
- Financial data is clean, consistent, and ready for immediate review.
- Minimal corrections are required during the review stage.
- Workflow progresses smoothly without delays or backlogs.
Key Responsibilities
Bookkeeping & Technical Delivery
- Maintain complete and accurate records in QuickBooks Online or Xero, including bank transaction posting and allocation.
- Perform bank, credit card, and loan reconciliations.
- Ensure documentation matches the Balance Sheet for bank statements and loans.
- Process purchase invoices and expenses to the correct Chart of Accounts.
- Post sales invoices and handle receipt allocation.
- Maintain accurate ledgers, including debtors, creditors, and nominal accounts.
- Support VAT return preparation and MTD submissions where required.
- Recode items as necessary for VAT and Year-End reporting.
- Perform journal entries within levels of competence.
- Maintain clean audit trails for payroll, VAT, and Year-End accounts.
Deadline Management
- Monitor all assigned deadlines, including VAT, MTD, month-end, and reporting cycles.
- Ensure work is started early and missing information is requested from clients promptly.
- Identify potential issues early to prevent deadlines from becoming urgent.
Client Communication
- Respond to client queries within one business day with clear and professional communication.
- Ensure the tone is practical, commercially aware, and free from unnecessary technical jargon.
- Escalate matters that fall outside individual competence levels.
Workflow & Systems Discipline
- Maintain accurate job tracking across internal systems.
- Ensure all work shows the correct status, clear ownership, and defined next actions.
Data Integrity
- Maintain clean ledgers with no duplication or miscoding.
- Clear suspense accounts promptly and ensure aged debtors/creditors are accurate.
- Review bank feeds regularly and flag inconsistencies or anomalies early.
Professional Standards
- Comply with HMRC requirements, VAT and MTD regulations, and Companies Act requirements.
- Adhere to data protection regulations and maintain strict confidentiality.
- Participate in ongoing training for QuickBooks, Xero, and general bookkeeping standards.
Requirements and Qualifications
- Minimum 3 years’ experience in a bookkeeping, accounts assistant, or similar finance role.
- A Bachelor’s degree (BA/BSc) or Higher National Diploma (HND) in Accounting, Finance, or a related field.
- Direct experience in preparing and issuing client invoices.
- Hands-on proficiency in using at least one major accounting system (QuickBooks, Xero, Sage, or similar).
- Strong attention to detail and a structured approach to numerical data.
- Clear, professional written and verbal English communication skills.
- Comfort working collaboratively with remote colleagues.
- Proactive mindset and willingness to take ownership of assigned tasks.
Working Environment & Equipment
- This is an office-based role located in Nairobi.
- All necessary equipment is provided, including computers, monitors, and telephony systems.
- Candidates are not required to provide their own equipment.
- Remuneration is aligned with experience and current market standards.
How to Apply
Interested and qualified candidates should apply online through the Recours Global HR application portal. Click here to apply: https://www.myjobmag.co.ke/apply-now/1195314
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