Gap Recruitment Services Limited is seeking an Assistant Project Coordinator – Security & ICT Projects to support the planning, execution, monitoring, and delivery of security systems and ICT projects.
Key Responsibilities
Project Coordination
- Support the planning, execution, monitoring, and successful delivery of Security and ICT projects.
- Assist in developing project schedules, work plans, and resource allocation.
- Coordinate daily activities of field engineers, technicians, subcontractors, and suppliers.
- Track project progress and follow up on outstanding activities to ensure deadlines are achieved.
- Coordinate project kick-off meetings and site mobilization activities.
Site Operations
- Coordinate site surveys, installations, testing, commissioning, and project handovers.
- Ensure technical teams have the required equipment, materials, documentation, and site access.
- Conduct regular site visits to monitor progress and identify potential issues affecting project delivery.
- Support quality inspections to ensure installations meet approved specifications and client expectations.
Client & Stakeholder Coordination
- Serve as the primary coordination point between clients, consultants, contractors, suppliers, and internal teams.
- Schedule meetings, prepare agendas, record minutes, and monitor action items to completion.
- Maintain effective communication with all project stakeholders throughout the project lifecycle.
Documentation & Reporting
- Maintain accurate project documentation, including work schedules, site reports, progress reports, variation requests, and completion records.
- Prepare regular project status updates highlighting milestones, risks, challenges, and corrective actions.
- Ensure all project documentation is complete, organized, and readily accessible.
Logistics & Resource Management
- Coordinate procurement requests and monitor delivery of equipment and materials to project sites.
- Track project inventory and support reconciliation upon project completion.
- Coordinate transport, accommodation (where applicable), permits, and site access for project teams.
Quality, Safety & Compliance
- Support implementation of quality assurance procedures throughout project execution.
- Identify potential project risks, delays, and technical challenges and escalate appropriately.
- Promote compliance with company Health, Safety, Security, and Environmental (HSSE) policies and client requirements.
Qualifications & Requirements
- Bachelor's Degree or Diploma in Electrical Engineering, Electronics Engineering, Telecommunications, Information Technology, Computer Engineering, or a related technical discipline.
- Minimum of 2 years' experience in project coordination, project support, or technical operations within the Security Systems, ICT, ELV, Telecommunications, or Systems Integration industry.
- Experience coordinating technical teams and multiple project activities simultaneously.
- Good understanding of project coordination principles and project lifecycle management.
- Experience preparing project documentation, schedules, reports, and progress updates.
- Working knowledge of Microsoft Office Suite.
- Experience using project management tools such as Microsoft Project, Trello, Asana, or similar platforms is an added advantage.
- Basic knowledge of AutoCAD or the ability to interpret technical drawings is desirable.
- Valid driving licence is an added advantage.
Preferred Technical Exposure
Candidates with experience supporting projects involving one or more of the following solutions will have a distinct advantage:
- CCTV & Video Surveillance Systems
- Access Control Systems
- Time & Attendance Solutions
- Intruder Alarm Systems
- Fire Detection & Suppression Systems
- Structured Cabling
- Fibre Optic Installations
- Networking Infrastructure
- Wireless Solutions
- Audio Visual (AV) Systems
- Data Centre or ICT Infrastructure Projects
How to Apply
Interested and qualified candidates should apply online by visiting the Gap Recruitment Services Application Page.
