Administration and Office SupportContractorSenior-level(6+ yrs)
Job Description
The National Quality Control Laboratory (NQCL), a State Corporation under the Ministry of Health, is seeking an Assistant Office Administrator for the CEO's office. This role involves providing high-level administrative support and ensures the smooth running of executive operations under the guidance of a senior officer.
Duties and Responsibilities
Typing and processing essential data for the office.
Undertaking reprography (copying and duplicating documents).
Recording dictation in shorthand and transcribing it into typewritten form.
Ensuring the security of office records, confidential documents, and equipment.
Operating various office equipment.
Managing office protocol and maintaining professional standards.
Overseeing the management of office petty cash.
Handling telephone calls and coordinating appointments for the CEO.
Person Specifications
For appointment to this grade, a candidate must have:
A cumulative service period of six years’ experience, with at least three (3) years at the grade of Assistant Office Administrator II or a comparable position.
Business Education Single and Group Certificates (BES and GC) Stages I, II, and III from the Kenya National Examinations Council (KNEC) or equivalent in the following subjects:
Typewriting III (Minimum 50 w.p.m) / Computerized document processing III
Shorthand III (100 w.p.m)
Business English III / Communications II
Office Management III
Office Administration and Management III
Secretarial Duties II
Commerce II
OR a Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualification.
Proficiency in computer applications.
How to Apply
Interested applicants must submit both a hard copy and a soft copy (PDF format) application.
Required Documents:
Copy of National Identification Card
Duly signed application letter
Curriculum Vitae (CV)
Copies of relevant academic and professional certificates
Submission Guidelines:
Hard Copy: Applications must be sealed, clearly marked “Confidential”, and indicate the job reference number NQCL NO.2/2026. Deliver to:
Ag. Chief Executive Officer
National Quality Control Laboratory
University of Nairobi
School of Pharmacy Building 2nd Floor – Kenyatta National Hospital
P.O. Box 29726 – 00100
NAIROBI
Soft Copy: Applications must be sent via email to: hr@nqcl.go.ke and copy to hrunitnqcl@gmail.com.
Applications must be submitted by 17:00 hrs on 14th April, 2026.
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