Assistant Office Administrator

Key Responsibilities

• Visitor & Client Management: Attending to visitors and clients, handling customer inquiries and complaints.
• Communication: Handling telephone calls and enquiries, monitoring procedures for record-keeping for correspondences, and preparing responses to simple routine correspondence for the Chief Manager.
• Office Security & Confidentiality: Ensuring the security of office records, equipment, and documents, and maintaining strict confidentiality of office information.
• Record Keeping: Maintaining an up-to-date file movement register and ensuring the security, integrity, and confidentiality of data.
• Administrative Coordination: Coordinating the general administration, schedules of meetings, appointments, and travel arrangements for the respective department/office.
• Executive Support: Coordinating appointments and travel itineraries for the Chief Assistant Director.
• Financial Support: Managing petty cash for the respective office.
• General Duties: Undertaking any other office administrative services duties that may be assigned.

Requirements

• Education: Bachelor’s Degree in Secretarial Studies.
• Professional Training: Completion of a Supervisory Course lasting at least 2 weeks.
• Professionalism: High standards of office protocol, etiquette, and data integrity.

How to Apply

Interested and qualified candidates should apply online through the Kenya Maritime Authority recruitment portal at recruitment.kma.go.ke.