Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
Kenya Maritime Authority (KMA) was established in June 2004 as the semi-autonomous agency responsible for regulatory oversight of the Kenyan maritime industry. The Authority is currently seeking an Assistant Office Administrator to provide administrative and secretarial support to ensure efficient operations within its departments.
Key Responsibilities
Visitor & Client Management: Attending to visitors and clients, handling customer inquiries and complaints.
Communication: Handling telephone calls and enquiries, monitoring procedures for record-keeping for correspondences, and preparing responses to simple routine correspondence for the Chief Manager.
Office Security & Confidentiality: Ensuring the security of office records, equipment, and documents, and maintaining strict confidentiality of office information.
Record Keeping: Maintaining an up-to-date file movement register and ensuring the security, integrity, and confidentiality of data.
Administrative Coordination: Coordinating the general administration, schedules of meetings, appointments, and travel arrangements for the respective department/office.
Executive Support: Coordinating appointments and travel itineraries for the Chief Assistant Director.
Financial Support: Managing petty cash for the respective office.
General Duties: Undertaking any other office administrative services duties that may be assigned.
Requirements
Education: Bachelor’s Degree in Secretarial Studies.
Professional Training: Completion of a Supervisory Course lasting at least 2 weeks.
Professionalism: High standards of office protocol, etiquette, and data integrity.
How to Apply
Interested and qualified candidates should apply online through the Kenya Maritime Authority recruitment portal at recruitment.kma.go.ke.
How to Apply
Interested and qualified candidates should visit the Kenya Maritime Authority recruitment portal at https://recruitment.kma.go.ke to submit their application. Ensure you follow all instructions on the portal to complete your registration and application for this position.