Assistant, Financial Planning and Analysis

Key Responsibilities

Budgeting, Forecasting, and Analysis

• Monitor monthly financial performance against approved budgets and proactively investigate and explain variances.
• Track programme expenditure against budget allocations, ensuring timely escalation to management of any deviations, along with clear justification and recommendations.
• Contribute to periodic forecasting exercises to enhance budget accuracy and financial planning.

Grantee Financial Reporting

• Liaise with Procurement to maintain an accurate and up-to-date grants tracker.
• Review grantee financial reports and supporting documentation to ensure completeness, accuracy, and compliance.
• Analyse grantee audit reports and highlight key findings, risks, and areas requiring corrective action.
• Support the extraction and consolidation of financial information required by the Risk team and Project Leads, particularly in relation to project audits.

Donor Financial Reporting

• Prepare periodic donor spend reports in accordance with agreed reporting formats and timelines.
• Support the preparation and submission of disbursement requests to donors, ensuring completeness and adherence to reporting requirements.

Commitments Tracking

• Maintain an accurate commitments tracker reflecting contract values, payments made, and outstanding balances.
• Reconcile procurement contract listings with the commitments tracker to ensure completeness and accuracy.

Financial Analysis

• Collaborate with the Assistant Accountant to reconcile Budget vs Actual (BvA) reports with ledger postings, ensuring accuracy and consistency of financial data.

Requirements

• Education: Minimum of a Bachelor's degree (with 1 year of experience) or a Higher Diploma (with 2 years of experience) in Commerce, Finance, or a business-related discipline.
• Experience: At least one year of administration work experience, preferably working in the finance environment of a donor-funded organisation.
• Skills:
  • Experience in managing processes and analysing information.
  • Proven, strong organisational skills, including the ability to self-start, prioritise and proactively respond to evolving demands.
  • Demonstrably strong customer focus.
  • Excellent skills in written and spoken English.

How to Apply

Interested and qualified candidates should apply online through the FSD Africa recruitment portal via the following link: https://www.myjobmag.co.ke/apply-now/1192951. This will redirect you to the official SeamlessHiring portal at fsdafrica.seamlesshiring.com.