Role Overview
The Administrator - Internal Audit serves as a primary point of contact and link between directors, managers, internal departments, and external parties. This role provides critical administrative, coordination, and process support to the Group Internal Audit function to enhance audit planning, execution, reporting, governance oversight, and follow-up.
Key Responsibilities
- Administrative & Executive Support: Act as the first point of contact for the Director, manage sophisticated calendar scheduling, prioritize inquiries, and organize meeting logistics.
- Audit & Board Support: Assist in audit planning, tracking timelines, coordinating and collating Board Audit Risk & Compliance Committee (BARCC) papers, and maintaining quality assurance documentation in line with IIA standards.
- Communication & Liaison: Facilitate smooth communication between the Director's office, internal departments, and external stakeholders. Draft routine correspondence and maintain efficient communication channels.
- Documentation & Filing: Develop and maintain physical and electronic filing systems, act as the custodian of all EXCO reports, and record and distribute meeting minutes.
- Financial Administration: Process travel expenses, credit card returns, and raise purchase requisitions.
- Confidentiality: Securely handle whistleblowing materials, sensitive investigations, and privileged BARCC documents.
- Team & Operations Support: Assist with recruitment, onboarding, and induction processes for the Internal Audit team, and perform other administrative tasks as assigned.
Requirements & Qualifications
- Education: University degree in Accounting, Finance, or a related field.
- Professional Qualifications: CPA qualification is highly preferred as an added advantage.
- Experience: 4-6 years of experience as a Personal Assistant to a Head of Department/Division in a blue-chip or commercial company.
- Technical Knowledge: Understanding of the audit lifecycle, governance, risk, and control concepts.
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