The Administrative Manager is responsible for overseeing office administration and facilities operations, vendor and service management, administrative procurement, travel and logistics support, and administrative policy implementation to ensure a well-managed and cost-effective work environment for the petroleum business.
Key Responsibilities
Office Administration & Facilities Management
- Oversee day-to-day office operations, reception, utilities, and facilities maintenance.
- Manage office security, access control, and workplace safety arrangements (as applicable).
- Coordinate office space planning, maintenance requests, and service delivery.
- Ensure a clean, functional, and professional working environment.
Asset, Supplies & Administrative Procurement
- Maintain registers for office assets, equipment, and supplies, including periodic stock checks.
- Manage administrative procurement processes: quotations, purchase orders, deliveries, and service verification.
- Optimize administrative spend through cost control and vendor performance management.
Vendor & Contract Management
- Manage service providers (cleaning, security, maintenance, travel agents, etc.) and monitor SLAs.
- Support contract administration, renewals, and compliance with internal procedures.
- Resolve service issues and ensure timely, high-quality delivery.
Travel, Events & Logistics Support
- Coordinate travel arrangements, accommodation, and logistics support as required.
- Organize meetings, events, and internal engagements including venue and catering coordination.
- Support visitor management, staff onboarding logistics, and office communications.
Administrative Policies, Records & Compliance
- Implement and improve administrative policies and procedures (document handling, approvals, office rules).
- Maintain administrative records and ensure confidentiality of sensitive information.
- Prepare periodic administrative reports and budget tracking updates.
Requirements
Key Qualifications and Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 5 years’ experience in administration/facilities management; oil & gas/industrial sector experience is an advantage.
- Strong vendor management, procurement coordination, and cost control capability.
